How To Fix SAPLWSPO123 - Purchase order &2 is already being edited by user &1

SAP Error Message - Details

• Message type: E = Error

• Message class: SAPLWSPO - SAP Retail Store: Purchase Order

• Message number: 123

• Message text: Purchase order &2 is already being edited by user &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SAPLWSPO123 - Purchase order &2 is already being edited by user &1 ?

  The SAP error message SAPLWSPO123 indicates that a purchase order (PO) is currently being edited by another user. This is a common issue in SAP systems when multiple users attempt to access or modify the same document simultaneously.
  Cause:
  
  Concurrent Access: Another user has opened the purchase order for editing, which locks the document for other users to prevent conflicting changes.
  Session Timeout: If a user has left a session open for an extended period, the system may still consider that session active, leading to a lock on the PO.
  Technical Issues: Sometimes, technical glitches or improper session handling can lead to locks that do not release properly.
  
  Solution:
  
  Wait and Retry: The simplest solution is to wait for the other user to finish editing the purchase order and then try again.
  Check User Lock: If you have access, you can check which user is currently editing the PO. This can be done using transaction code SM12 (Display and Delete Locks). You can look for the lock entry related to the purchase order and see which user has it locked.
  Contact the User: If you identify the user who is editing the PO, you can reach out to them to coordinate access.
  Release Lock: If the user is no longer active or if the session is stuck, an administrator can release the lock using transaction code SM12. However, this should be done with caution to avoid data loss.
  Check for Background Jobs: Sometimes, background jobs may also hold locks on documents. Ensure that no background processes are running that could be causing the lock.
  System Restart: In rare cases, a system restart may be necessary to clear persistent locks, but this should be done as a last resort and typically requires coordination with your IT department.
  
  Related Information:
  
  
  Transaction Codes:
  
  SM12: To view and manage lock entries.
  SM21: To check system logs for any related issues.
  SE11: To check the data dictionary for the purchase order table (E.g., EKKO for header data, EKPO for item data).
  
  
  
  User Training: Ensure that users are trained on how to properly close sessions and avoid leaving documents open unnecessarily.
  
  
  System Configuration: Review system settings related to document locking and user sessions to ensure they are configured optimally for your organization's needs.
  
  
  By following these steps, you should be able to resolve the error and regain access to the purchase order.