How To Fix S~009 - Only 50.000 free numbers are left over

SAP Error Message - Details

• Message type: E = Error

• Message class: S~ - Repository API Business Navigator

• Message number: 009

• Message text: Only 50.000 free numbers are left over

What causes this issue?

There are only 50.000 free numbers of a total of 999.999 for Business
Navigator object identifiers left over for the currant prefix.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please run Report SBMCV000 with a Prefix of your choice. Be aware that
you chose a prefix in your name range or you will receive an error
message.
The prefix is valid for all process modelling activities in the current
client. It is necessary to allow transports from one system to another.
If different prefixes are used in source and target system, there are
no possible transport conflicts because of identically named objects.
We recommend not to use prefixes as 'ZSAP' or 'ZCUS' or 'Z001' ...
because accidential identities of prefixes in one company would be very
likely. Instead you should use more unusual prefixes similar to 'Z7TQ'
or 'ZO9X', if there are no safe general naming conventions in your
company.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message S~009 - Only 50.000 free numbers are left over ?

  The SAP error message "S~009 Only 50.000 free numbers are left over" typically occurs when the system is running low on available number ranges for a specific object, such as document numbers, invoice numbers, or other sequentially assigned identifiers. This can happen in various modules, including FI (Financial Accounting), MM (Materials Management), and others.
  Cause:
  
  Exhaustion of Number Range: The number range defined for a particular object is nearing its limit. SAP systems often have predefined ranges for various document types, and if the system has generated a large number of documents, it may be close to exhausting the available numbers.
  Configuration Issues: The number range configuration may not have been set up to accommodate the expected volume of transactions.
  Incorrect Number Range Assignment: The number range assigned to a particular document type may not be sufficient for the business needs.
  
  Solution:
  
  
  Extend the Number Range:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object (e.g., for invoices, it might be FBNR for financial documents).
  Check the current number range settings and extend the range if necessary. You can increase the upper limit of the number range to allow for more numbers.
  
  
  
  Create a New Number Range:
  
  If extending the existing number range is not feasible, consider creating a new number range.
  Assign the new number range to the relevant document type in the configuration settings.
  
  
  
  Monitor Usage:
  
  Regularly monitor the usage of number ranges to prevent running into this issue in the future. Set up alerts or reports to notify administrators when the number range is nearing its limit.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for best practices regarding number range management.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SNRO: To manage number range objects.
  SNUM: To display number ranges.
  OBD2: To configure number ranges for document types in Financial Accounting.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to number range issues.
  
  
  Testing: After making changes to the number range, perform testing to ensure that the system can generate new numbers without issues.
  
  
  By addressing the number range issue proactively, you can avoid disruptions in business processes that rely on sequentially assigned identifiers.