How To Fix RSM514 - You can only delete entries that are already archived

SAP Error Message - Details

• Message type: E = Error

• Message class: RSM -

• Message number: 514

• Message text: You can only delete entries that are already archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RSM514 - You can only delete entries that are already archived ?

  The SAP error message RSM514 ("You can only delete entries that are already archived") typically occurs when you attempt to delete entries from a table or data set that have not been archived yet. This is a common scenario in SAP systems where data management and archiving processes are in place to ensure data integrity and compliance with data retention policies.
  Cause:
  
  Non-Archived Data: The entries you are trying to delete have not been archived. SAP requires that data be archived before it can be deleted to maintain a record of historical data.
  Data Integrity: SAP enforces this rule to ensure that important historical data is not lost inadvertently, which could affect reporting and compliance.
  
  Solution:
  To resolve this error, you need to follow these steps:
  
  
  Archive the Data:
  
  Use the appropriate archiving transaction (e.g., SARA) to archive the data you want to delete. Ensure that you select the correct object and follow the archiving process.
  After archiving, the data will be moved to an archive file, and the original entries will be marked as archived.
  
  
  
  Delete the Archived Data:
  
  Once the data is archived, you can proceed to delete the entries using the appropriate transaction or program that allows deletion of archived data.
  
  
  
  Check Archiving Status:
  
  If you are unsure whether the data has been archived, you can check the archiving status in the relevant tables or use transaction codes like SARA to review archived objects.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's data management policies for specific instructions on archiving and deleting data.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to archiving (e.g., SARA for archiving administration).
  Data Retention Policies: Understand your organization's data retention policies to ensure compliance when archiving and deleting data.
  Backup: Always ensure that you have a backup of important data before performing deletion operations.
  User Permissions: Ensure that you have the necessary permissions to perform archiving and deletion tasks in SAP.
  
  By following these steps, you should be able to resolve the RSM514 error and manage your data effectively within the SAP system.