How To Fix RSDRD301 - &1 data records found with selected restrictions

SAP Error Message - Details

• Message type: E = Error

• Message class: RSDRD - Messages for Delete Module

• Message number: 301

• Message text: &1 data records found with selected restrictions

What causes this issue?

Using the selected restrictions, delete operations are executed on F and
E fact tables of the selected InfoCube. The number of data records to
be deleted is the sum of the number of data records to be deleted in the
F fact table and the number of data records to be deleted in the E fact
table.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Ensure that the number of data records to be deleted is as expected. If
the number is not as expected, check your restrictions.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RSDRD301 - &1 data records found with selected restrictions ?

  The SAP error message RSDRD301 indicates that a query or data request has returned a certain number of data records (indicated by "&1") based on the selected restrictions or filters. This message typically occurs in the context of SAP BW (Business Warehouse) or SAP BI (Business Intelligence) when executing queries or reports.
  Cause:
  
  Data Volume: The query is returning a large number of records, which may exceed the expected or manageable limit for the report or analysis.
  Filter Conditions: The filters applied in the query may not be restrictive enough, leading to a larger dataset being returned than intended.
  Query Design: The design of the query itself may not be optimized, resulting in an excessive number of records being fetched.
  Performance Issues: If the system is experiencing performance issues, it may not handle large datasets efficiently, leading to this error.
  
  Solution:
  
  Refine Filters: Review and refine the filters applied to the query. Ensure that they are specific enough to limit the number of records returned.
  Aggregate Data: If possible, consider aggregating the data at a higher level to reduce the number of records returned.
  Optimize Query Design: Check the query design for any inefficiencies. This may involve:
  
  Reducing the number of key figures or characteristics being queried.
  Using appropriate data sources or InfoProviders.
  Implementing variables or prompts to allow users to specify more restrictive criteria.
  
  
  Check System Performance: Monitor the system performance and check for any issues that may be affecting query execution. This may involve checking for locks, memory usage, or other performance bottlenecks.
  Use Paging: If the front-end tool allows it, implement paging to handle large datasets more effectively, allowing users to view data in smaller chunks.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Query Monitor: Use the Query Monitor (transaction RSRT) to analyze the performance of the query and identify any bottlenecks.
  User Documentation: Refer to SAP documentation for best practices in query design and performance optimization in SAP BW/BI.
  Training: Consider training for users on how to effectively use filters and understand the implications of their selections in queries.
  
  By addressing the underlying causes and implementing the suggested solutions, you should be able to resolve the RSDRD301 error and improve the performance of your SAP queries.