How To Fix RSBPCB_EXCEPTION823 - BPF: Number of versions of template &1 has reached limit &2

SAP Error Message - Details

• Message type: E = Error

• Message class: RSBPCB_EXCEPTION - BPC: BPF Message Class

• Message number: 823

• Message text: BPF: Number of versions of template &1 has reached limit &2

Self-Explanatory Message

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• What is the cause and solution for SAP error message RSBPCB_EXCEPTION823 - BPF: Number of versions of template &1 has reached limit &2 ?

  The SAP error message RSBPCB_EXCEPTION823 indicates that the number of versions of a template in the Business Planning and Consolidation (BPC) system has reached its defined limit. This typically occurs when you try to create a new version of a planning template, but the maximum number of allowed versions has already been reached.
  Cause:
  
  Version Limit Reached: Each template in BPC has a predefined limit on the number of versions that can be created. When this limit is reached, the system will not allow the creation of additional versions.
  Configuration Settings: The limit is often set in the configuration settings of the BPC application, which may not have been adjusted to accommodate the needs of your planning processes.
  
  Solution:
  
  
  Delete Unused Versions: Review the existing versions of the template and delete any that are no longer needed. This will free up space for new versions.
  
  Navigate to the BPC administration or version management area to identify and remove obsolete versions.
  
  
  
  Increase Version Limit: If you frequently need more versions than the current limit allows, consider increasing the version limit in the configuration settings.
  
  This typically involves accessing the BPC configuration settings and modifying the maximum number of allowed versions for the specific template.
  
  
  
  Review Version Management Practices: Implement better version management practices to avoid hitting the limit in the future. This could include:
  
  Regularly archiving or deleting old versions.
  Establishing a naming convention that helps in identifying which versions are still relevant.
  
  
  
  Related Information:
  
  BPC Version Management: Understanding how version management works in BPC can help in planning and configuring your templates effectively.
  SAP Notes and Documentation: Check SAP Notes for any specific patches or updates related to version limits in BPC. SAP documentation may also provide insights into best practices for managing versions.
  User Permissions: Ensure that users have the necessary permissions to delete or manage versions, as this can sometimes be a barrier to resolving the issue.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or BPC support team for further assistance.