How To Fix RQ049 - Function not possible because memo record & is archived or has expired

SAP Error Message - Details

• Message type: E = Error

• Message class: RQ - Messages for Cash Management and Forecast

• Message number: 049

• Message text: Function not possible because memo record & is archived or has expired

What causes this issue?

The system does not support the "Change planning type" function for
memo records that have expired or are already archived, but supports it
only for activated memo records.
This limitation is necessary because you can specify separately whether
or not automatic expiration is defined for each planning type. If the
old memo record has a planning type that expires but the new record
does not, the memo record is reactivated by the copy function because
the new record has no expiration and is therefore activated until it is
archived.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RQ049 - Function not possible because memo record & is archived or has expired ?

  The SAP error message RQ049 indicates that a function cannot be executed because the memo record specified is either archived or has expired. This typically occurs in the context of SAP's document management or archiving processes, where certain records are no longer accessible due to archiving policies or expiration settings.
  Cause:
  
  Archiving: The memo record has been archived as part of the data management process. Archiving is a way to move data that is no longer actively used to a separate storage location to improve system performance.
  Expiration: The memo record has reached its expiration date, meaning it is no longer valid for processing or retrieval.
  Configuration Settings: The system may have specific settings that dictate how long records are retained before they are archived or marked as expired.
  
  Solution:
  
  
  Check Archiving Status:
  
  Use transaction codes like SARA (Archive Administration) to check if the memo record has been archived.
  If it has been archived, you may need to restore it from the archive if it is still needed.
  
  
  
  Review Expiration Settings:
  
  Check the configuration settings related to memo records to understand the retention and expiration policies.
  If the expiration is set too soon, consider adjusting the settings to retain records longer.
  
  
  
  Access Archived Data:
  
  If you need to access the archived memo record, you may need to use specific transactions or reports designed to retrieve archived data.
  Ensure you have the necessary authorizations to access archived records.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team to understand the implications of archiving and expiration for your specific implementation.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if this is impacting critical business processes.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for restoring archived data), and others that may be specific to your SAP module.
  Archiving Policies: Understand your organization's data retention policies and how they align with SAP's archiving capabilities.
  User Authorizations: Ensure that you have the necessary permissions to access and manage archived records.
  
  By following these steps, you should be able to address the RQ049 error and understand the underlying issues related to memo record management in SAP.