How To Fix RPM_INTEGRATION138 - Do not delete the record; change the availability to zero

SAP Error Message - Details

• Message type: E = Error

• Message class: RPM_INTEGRATION - Integration Messages

• Message number: 138

• Message text: Do not delete the record; change the availability to zero

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RPM_INTEGRATION138 - Do not delete the record; change the availability to zero ?

  The SAP error message RPM_INTEGRATION138, which states "Do not delete the record; change the availability to zero," typically occurs in the context of SAP's Resource and Project Management (RPM) module. This error is related to the management of resources and their availability in project planning.
  Cause:
  The error is triggered when a user attempts to delete a resource record that is still linked to ongoing projects or activities. SAP enforces this rule to maintain data integrity and ensure that historical records are preserved for reporting and analysis. Instead of deleting the record, the system requires that the availability of the resource be set to zero, effectively making it unavailable for future assignments without losing the historical data associated with the resource.
  Solution:
  To resolve this error, follow these steps:
  
  
  Access the Resource Record: Navigate to the resource record that you are trying to delete.
  
  
  Change Availability: Instead of deleting the record, update the availability of the resource to zero. This can usually be done in the resource management section of the RPM module.
  
  
  Save Changes: After setting the availability to zero, save the changes to the resource record.
  
  
  Verify: Ensure that the resource is no longer available for assignment in future projects, and check that the record remains intact for historical purposes.
  
  
  Related Information:
  
  Data Integrity: SAP prioritizes data integrity, which is why it prevents the deletion of records that may affect project history or reporting.
  Resource Management Best Practices: It is a best practice to manage resource availability rather than deleting records. This allows for better tracking of resource utilization and historical data analysis.
  Documentation: Refer to SAP documentation or help resources for more detailed instructions on managing resources within the RPM module.
  User Permissions: Ensure that you have the necessary permissions to make changes to resource records in SAP.
  
  If you continue to experience issues or if the error persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any specific patches or updates related to this error message.