How To Fix RP605 - Entry & already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 605

• Message text: Entry & already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RP605 - Entry & already exists ?

  The SAP error message RP605 ("Entry & already exists") typically occurs in the context of payroll processing or when dealing with infotypes in the SAP Human Capital Management (HCM) module. This error indicates that there is an attempt to create a record that already exists in the system, which violates the uniqueness constraint for that particular infotype or data entry.
  Cause:
  
  Duplicate Entries: The most common cause of this error is that the system is trying to create a new entry for an infotype (e.g., infotype 0000 for actions, infotype 0001 for organizational assignment) that already has an existing record for the same employee and validity period.
  Incorrect Data Entry: Sometimes, the data being processed may inadvertently include duplicates due to incorrect data entry or data migration issues.
  Batch Processing: If you are running a batch job or a program that processes multiple records, it may attempt to insert duplicate records for the same employee.
  
  Solution:
  
  Check Existing Records: Before creating a new entry, check the existing records for the employee in the relevant infotype. You can do this using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Adjust Validity Period: If you need to create a new record, ensure that the validity period does not overlap with an existing record. Adjust the start and end dates accordingly.
  Delete or Modify Existing Records: If the existing record is no longer needed, you may delete it or modify it to accommodate the new entry.
  Review Batch Jobs: If this error occurs during batch processing, review the input data for duplicates and ensure that the logic in the program does not attempt to create duplicate entries.
  Consult Documentation: Refer to SAP documentation or consult with your SAP HCM functional consultant for specific guidelines related to the infotype you are working with.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HCM that store employee-related information. Each infotype has specific rules regarding data entry and uniqueness.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to manage employee data effectively.
  SAP Notes: Check for any SAP Notes related to this error message, as there may be specific patches or updates that address known issues.
  Authorization: Ensure that you have the necessary authorizations to create or modify records in the infotype you are working with.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant for further assistance.