How To Fix RP013 - A time record already exists for &

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 013

• Message text: A time record already exists for &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RP013 - A time record already exists for & ?

  The SAP error message RP013 ("A time record already exists for &") typically occurs in the context of time management or payroll processing within the SAP system. This error indicates that there is an attempt to create or modify a time record for a specific employee (denoted by the "&" symbol) for a period where a time record already exists.
  Cause:
  
  
  Duplicate Time Entry: The most common cause is that a time record for the specified employee already exists for the same time period. This could happen if:
  
  The user is trying to enter time data for a period that has already been recorded.
  There is an automated process or batch job that has already created a time record for that employee.
  
  
  
  Incorrect Date Range: The date range specified for the time entry might overlap with an existing record.
  
  
  Data Entry Errors: Users might inadvertently try to enter the same time data multiple times.
  
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or CAT2 (Time Sheet) to check if a time record already exists for the employee in the specified period.
  Review the time management infotypes (e.g., Infotype 2001 for Absences, Infotype 2002 for Attendances) to see if there are overlapping entries.
  
  
  
  Modify or Delete Existing Records: 
  
  If a duplicate record is found, you may need to modify or delete the existing record before entering a new one.
  Ensure that any changes comply with your organization's policies and procedures.
  
  
  
  Adjust Date Range: 
  
  If the date range is incorrect, adjust it to ensure it does not overlap with existing records.
  
  
  
  Consult with HR or Payroll Team: 
  
  If you are unsure about how to proceed, consult with your HR or payroll team for guidance on handling time records.
  
  
  
  System Configuration: 
  
  In some cases, the error may be related to system configuration. If you suspect this is the case, consult with your SAP Basis or HR module configuration team.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for time management, such as:
  
  CAT2: Time Sheet
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PT60: Time Evaluation
  
  
  
  Documentation: Review SAP documentation or help files related to time management and payroll processing for additional context and troubleshooting steps.
  
  
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  By following these steps, you should be able to resolve the RP013 error and successfully manage time records in SAP.