How To Fix REORPO040 - Occupant &1 assigned to multiple target room/desk assignments (&2 and &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: REORPO - Messages for Continuous Occupancy and Move Planning

• Message number: 040

• Message text: Occupant &1 assigned to multiple target room/desk assignments (&2 and &3)

What causes this issue?

Occupant &V1& is entered in several target rooms (&V2& and &V3&) during
time period &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message REORPO040 - Occupant &1 assigned to multiple target room/desk assignments (&2 and &3) ?

  The SAP error message REORPO040 indicates that a specific occupant (identified by &1) is assigned to multiple target room or desk assignments (identified by &2 and &3). This typically occurs in the context of SAP's Real Estate Management (RE) or Facility Management (FM) modules, where space management and occupancy assignments are managed.
  Cause:
  The error arises when the system detects that the same occupant is assigned to more than one target room or desk at the same time. This can happen due to:
  
  Data Entry Errors: Duplicate entries may have been made inadvertently during the assignment process.
  System Configuration Issues: The configuration settings may not be set up to prevent overlapping assignments.
  Business Process Flaws: The business processes in place may not adequately handle the assignment of occupants to spaces, leading to conflicts.
  
  Solution:
  To resolve the REORPO040 error, you can take the following steps:
  
  
  Review Assignments: Check the assignments for the occupant in question. Identify all the target room or desk assignments that are currently active.
  
  
  Remove Duplicates: If you find that the occupant is indeed assigned to multiple spaces, decide which assignment should remain and remove the others. This can typically be done through the SAP GUI by navigating to the relevant transaction for managing room or desk assignments.
  
  
  Adjust Configuration: If this issue occurs frequently, consider reviewing the configuration settings in your SAP system to ensure that it prevents overlapping assignments. This may involve consulting with your SAP Basis or configuration team.
  
  
  Business Process Review: Evaluate the business processes related to space management to ensure that they are designed to prevent such conflicts in the future. This may involve training users or adjusting workflows.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing room and desk assignments, as well as best practices for avoiding such errors.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as REORPO (for managing occupancy) and others related to space management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that users responsible for managing assignments have the appropriate roles and permissions to make changes.
  Testing: After making changes, conduct testing to ensure that the issue is resolved and that no new conflicts arise.
  
  By following these steps, you should be able to resolve the REORPO040 error and prevent it from occurring in the future.