How To Fix RECPSF169 - Documents per output type: printer &1; E-mail &2; fax &3

SAP Error Message - Details

• Message type: E = Error

• Message class: RECPSF - Correspondence Using Smart Forms

• Message number: 169

• Message text: Documents per output type: printer &1; E-mail &2; fax &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message RECPSF169 - Documents per output type: printer &1; E-mail &2; fax &3 ?

  The SAP error message RECPSF169 indicates that there is a limitation on the number of documents that can be processed for a specific output type (printer, email, fax) in a single run. This error typically occurs when the system tries to send or print more documents than the configured limit for a particular output type.
  Cause:
  The error is caused by exceeding the maximum number of documents allowed for a specific output type. This limit is set in the SAP system configuration and can vary based on the output type and the specific settings in place.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Go to the transaction code SPAD (Spool Administration) to check the configuration for the output devices.
  Look for the settings related to the maximum number of documents that can be processed for each output type (printer, email, fax).
  
  
  
  Adjust the Limits:
  
  If necessary, adjust the limits for the output types in the configuration settings. This may involve increasing the maximum number of documents allowed for processing.
  
  
  
  Batch Processing:
  
  If adjusting the limits is not feasible or if you want to avoid hitting the limit, consider processing the documents in smaller batches. This means sending or printing fewer documents at a time to stay within the configured limits.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to send or print the documents. Sometimes, authorization issues can also lead to errors.
  
  
  
  Review Output Type Settings:
  
  Check the specific output type settings in the relevant application area (e.g., Sales and Distribution, Materials Management) to ensure they are correctly configured.
  
  
  
  Consult SAP Notes:
  
  Look for any relevant SAP Notes that might address this specific error message. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SPAD - Spool Administration
  NACE - Output Types Configuration
  
  
  Output Types: Understand the different output types available in your SAP system and their configurations.
  Documentation: Refer to SAP Help documentation for detailed information on output management and configuration.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical team for further investigation.