How To Fix RE185 - There are already entries for document class &

SAP Error Message - Details

• Message type: E = Error

• Message class: RE - Earmarked funds

• Message number: 185

• Message text: There are already entries for document class &

What causes this issue?

The entry selected for deletion is already being used in role
definition (table FMWF_MDRUL).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use transaction FM+1 to delete the entries if you no longer require
them.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RE185 - There are already entries for document class & ?

  The SAP error message RE185 ("There are already entries for document class &") typically occurs in the context of Real Estate Management (RE) when you attempt to create or modify a document (such as a lease or contract) that is associated with a specific document class, but there are already existing entries for that document class in the system.
  Cause:
  
  Existing Entries: The primary cause of this error is that there are already entries in the system for the specified document class. This could mean that the document class is already in use for other documents, and the system does not allow duplicate entries for the same document class.
  Configuration Issues: There may be configuration settings in the SAP system that restrict the creation of new entries for certain document classes if they already exist.
  Data Integrity: The system is designed to maintain data integrity, and allowing multiple entries for the same document class could lead to inconsistencies.
  
  Solution:
  
  Check Existing Entries: Review the existing entries for the specified document class. You can do this by navigating to the relevant transaction codes in SAP (such as RECN or REIS) to see if there are already documents created for that class.
  Modify Existing Documents: If you need to make changes, consider modifying the existing documents instead of creating new ones. This can often resolve the issue without needing to create duplicates.
  Delete Unnecessary Entries: If there are entries that are no longer needed, you may consider deleting them (if allowed) to free up the document class for new entries.
  Consult Configuration: If you believe that the configuration settings are too restrictive, consult with your SAP administrator or a functional consultant to review the settings related to document classes in the Real Estate Management module.
  Error Logs: Check the error logs for more detailed information about the error. This can provide insights into what specific entries are causing the conflict.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP RE, such as RECN (Contract Management) or REIS (Investment Management), to navigate and manage documents effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation or user manuals related to Real Estate Management for best practices on managing document classes and entries.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.