How To Fix RA401 - Enter keepqtrs = 0 and keepyrs = 0 when keepmths < 4

RA401 - Overview

• Message type: E = Error

• Message class: RA - Monitoring structure dialog message

• Message number: 401

• Message text: Enter keepqtrs = 0 and keepyrs = 0 when keepmths < 4

What causes this issue?

This is an error message. You are trying to set the reorganization
schema for the performance database and have entered invalid data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to keep data in the performance database to less than four
months, set the values for the data to be stored for quarters and years
to zero.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RA401 - Enter keepqtrs = 0 and keepyrs = 0 when keepmths < 4 ?

  The SAP error message RA401 indicates an issue with the configuration of the retention periods for the asset accounting module. Specifically, it relates to the settings for how long to keep certain data in the system.
  
  Cause:
  The error occurs when the configuration for the retention periods is inconsistent. The parameters keepqtrs (keep quarters) and keepyrs (keep years) must be set to 0 when the parameter keepmths (keep months) is less than 4. This is because the system requires that if you are not retaining data for at least 4 months, you should not be retaining it for any quarters or years.
  
  Solution:
  To resolve this error, you need to adjust the configuration settings in the Asset Accounting module. Here are the steps to do so:
  
  
  Access the Configuration:
  
  Go to the SAP Easy Access screen.
  Navigate to the following path: SPRO -> SAP Reference IMG -> Financial Accounting -> Asset Accounting -> Asset Accounting Global Settings