How To Fix R5518 - Postal code &1 does not match city name &2 in country &3

SAP Error Message - Details

• Message type: E = Error

• Message class: R5 - Regional structure

• Message number: 518

• Message text: Postal code &1 does not match city name &2 in country &3

What causes this issue?

There are several cities for the city name &V2& in country &V3&. The
postal code &V1& is not assigned to any of these cities.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message R5518 - Postal code &1 does not match city name &2 in country &3 ?

  The SAP error message R5518 indicates that there is a mismatch between the postal code and the city name in the specified country. This error typically occurs during data entry or when processing addresses in SAP, particularly in modules that handle customer or vendor master data.
  Cause:
  
  Data Entry Error: The postal code entered does not correspond to the city name provided. This can happen if the user mistakenly enters the wrong postal code or city.
  Incorrect Master Data: The master data for the postal code or city may be incorrect or outdated in the SAP system.
  Configuration Issues: There may be issues with the configuration of the address validation settings in SAP.
  Regional Differences: In some cases, postal codes may change or be updated, and the system may not have the latest information.
  
  Solution:
  
  Verify Data: Check the postal code and city name for accuracy. Ensure that they match according to the official postal service or relevant authority for the country in question.
  Update Master Data: If the postal code or city is incorrect in the master data, update it accordingly. This can be done through transaction codes like XD02 (Change Customer) or MK02 (Change Vendor).
  Check Configuration: Review the configuration settings related to address validation in SAP. Ensure that the address validation is set up correctly for the country in question.
  Use Address Validation Tools: If available, use address validation tools or services that can help ensure that the postal codes and city names are correct.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on address validation and error handling.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing customer and vendor data, such as XD01, XD02, MK01, MK02, etc.
  Address Management: Understand how SAP handles address management and validation, including the use of address formats and country-specific requirements.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address known issues.
  User Training: Ensure that users entering data are trained on the importance of accurate address entry and the implications of mismatches.
  
  By following these steps, you should be able to resolve the R5518 error and ensure that postal codes and city names are correctly matched in your SAP system.