How To Fix QY218 - The sample drawing procedure is being used and cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 218

• Message text: The sample drawing procedure is being used and cannot be deleted

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Select another sample-drawing procedure for deletion or change the
assignment of the sample-drawing procedure in the task list.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QY218 - The sample drawing procedure is being used and cannot be deleted ?

  The SAP error message QY218 indicates that a sample drawing procedure is currently in use and cannot be deleted. This typically occurs in the context of quality management (QM) within SAP, where sample drawing procedures are used to define how samples are taken for quality inspection.
  Cause:
  
  Active Usage: The sample drawing procedure is actively assigned to one or more inspection plans, material master records, or quality inspection processes.
  Dependencies: There may be dependencies or links to other objects in the system that prevent deletion.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to delete the sample drawing procedure.
  
  Solution:
  
  
  Check Assignments: 
  
  Use transaction codes like QDP1 (for sample drawing procedures) to check if the procedure is assigned to any inspection plans or other objects.
  If it is assigned, you will need to remove the assignment before attempting to delete the procedure.
  
  
  
  Remove Dependencies:
  
  Identify and remove any dependencies that may be preventing the deletion. This could involve unassigning the procedure from inspection plans or other related objects.
  
  
  
  Authorization Check:
  
  Ensure that you have the necessary authorizations to delete the sample drawing procedure. If not, contact your SAP security administrator to obtain the required permissions.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to sample drawing procedures for additional context and guidance on managing these objects.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like QDP1 to manage sample drawing procedures and QDP2 to display them. This can help you understand where the procedure is being used.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  SAP Quality Management (QM): Understanding the broader context of how sample drawing procedures fit into the quality management module can help in troubleshooting.
  SAP Notes: Check SAP Notes for any specific fixes or updates related to error QY218.
  Documentation: SAP Help Portal and other resources can provide detailed information on managing sample drawing procedures.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.