How To Fix QF068 - Defect items were automatically activated

SAP Error Message - Details

• Message type: E = Error

• Message class: QF - Defects Recording

• Message number: 068

• Message text: Defect items were automatically activated

What causes this issue?

You changed the notification that was created in defects recording. As
a result, the system automatically activated the notification.
The following changes will cause a notification to be activated
automatically:
Recording tasks
Entering a priority
Entering a code or short text for the notification
Entering a coordinator or responsible department

System Response

All defects for an inspection lot or operation (including the
characteristics for the affected the operation) are included in a
single quality notification. The quality notification is initially
inactive (that is, it merely serves to document the defects). Once the
notification is activated, the defects must be processed as a quality
notification.

How to fix this error?

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QF068 - Defect items were automatically activated ?

  The SAP error message QF068, which states "Defect items were automatically activated," typically occurs in the context of quality management processes within SAP. This message indicates that defect items have been automatically activated in the system, which can happen during various quality inspection processes.
  Cause:
  The error message QF068 is usually triggered by the following scenarios:
  
  Quality Inspection Process: When a quality inspection lot is processed, and defects are identified, the system may automatically activate defect items based on predefined settings or configurations.
  Configuration Settings: The automatic activation of defect items can be influenced by the configuration settings in the Quality Management module. If the settings are configured to automatically activate defects upon certain conditions, this message will appear.
  User Actions: Sometimes, user actions during the inspection process can lead to the automatic activation of defect items, especially if the user is following a specific workflow that includes this step.
  
  Solution:
  To address the QF068 error message, consider the following steps:
  
  
  Review Configuration Settings:
  
  Check the configuration settings in the Quality Management module to see if automatic activation of defect items is enabled. This can be done in the SPRO transaction under Quality Management settings.
  Adjust the settings if necessary to prevent automatic activation if it is not desired.
  
  
  
  Inspect Inspection Lot:
  
  Review the inspection lot associated with the error message. Check the defect items and their statuses to understand why they were activated.
  Ensure that the inspection lot is processed correctly and that any defects are handled according to your quality management procedures.
  
  
  
  User Training:
  
  If the issue is related to user actions, consider providing training to users on the correct procedures for handling defect items during the quality inspection process.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on handling defect items and the implications of their automatic activation.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support for guidance specific to your system configuration and business processes.
  
  
  
  Related Information:
  
  Quality Management (QM) Module: Understanding the QM module in SAP can help in managing quality inspections, defect handling, and related processes.
  Inspection Lot Management: Familiarize yourself with how inspection lots are created, processed, and how defects are recorded and managed.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to error message QF068 or provide updates and patches that could resolve the problem.
  
  By following these steps, you should be able to understand and address the QF068 error message effectively.