How To Fix QECOPY025 - Automatic defects recording not possible for char. &1 in operation &2

SAP Error Message - Details

• Message type: E = Error

• Message class: QECOPY - QM Data Transfer to an Inspection Lot

• Message number: 025

• Message text: Automatic defects recording not possible for char. &1 in operation &2

What causes this issue?

A defect is to be generated for characteristic &V1&. However, the
inspection lot for this characteristic does not yet exist on the
database.

System Response

For technical reasons, it is not possible to generate an automatic
defect record. The relevant characteristic with the confirmation number
&V3& retains the status "In Process".

How to fix this error?

Complete the characteristic &V1& in operation &V2& using the results
recording transaction. A defects record is automatically generated when
you do this.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QECOPY025 - Automatic defects recording not possible for char. &1 in operation &2 ?

  The SAP error message QECOPY025 indicates that automatic defect recording is not possible for a specific characteristic in a given operation. This error typically arises in the context of quality management processes, particularly when dealing with inspection lots and defect recording.
  Cause:
  The error can occur due to several reasons, including:
  
  
  Characteristic Configuration: The characteristic (&1) may not be configured to allow automatic defect recording. This could be due to settings in the material master or inspection plan.
  
  
  Operation Settings: The operation (&2) may not be set up correctly to support automatic defect recording. This could involve missing or incorrect settings in the routing or inspection plan.
  
  
  Quality Management Settings: The overall quality management settings in the system may not allow for automatic defect recording for the specified characteristic.
  
  
  Status of Inspection Lot: The inspection lot may be in a status that does not permit automatic defect recording.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Characteristic Configuration:
  
  Go to the characteristic settings in the inspection plan and ensure that the characteristic is set up to allow automatic defect recording.
  Verify that the characteristic is marked as "defect" or "allow defect recording."
  
  
  
  Review Operation Settings:
  
  Check the routing or inspection plan for the operation in question. Ensure that the operation is configured to allow defect recording.
  Make sure that the operation is active and correctly linked to the inspection lot.
  
  
  
  Inspect Quality Management Settings:
  
  Review the quality management settings in the system to ensure that they permit automatic defect recording for the relevant characteristics and operations.
  
  
  
  Check Inspection Lot Status:
  
  Verify the status of the inspection lot. If the lot is in a status that does not allow defect recording (e.g., completed or canceled), you may need to change the status or create a new inspection lot.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific configuration settings related to quality management and defect recording.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above settings, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as QA32 (Display Inspection Lot) or QDP1 (Defect Recording) to investigate the issue further.
  Quality Management Module: Familiarity with the Quality Management (QM) module in SAP will be beneficial for troubleshooting and resolving issues related to inspection lots and defect recording.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error message.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary changes to resolve it.