How To Fix QA558 - Inspection lot &1 not updated: Status prohibits data change.

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 558

• Message text: Inspection lot &1 not updated: Status prohibits data change.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message QA558 - Inspection lot &1 not updated: Status prohibits data change. ?

  The SAP error message QA558 indicates that an inspection lot cannot be updated because its status prohibits data changes. This typically occurs when the inspection lot is in a status that does not allow modifications, such as "Completed," "Cancelled," or "Finalized."
  Causes:
  
  Inspection Lot Status: The inspection lot may be in a status that restricts changes. For example, if the lot is marked as "Completed" or "Finalized," you cannot make changes to it.
  Authorization Issues: The user may not have the necessary authorizations to change the inspection lot.
  System Configuration: Certain configurations in the Quality Management (QM) module may restrict changes based on the status of the inspection lot.
  
  Solutions:
  
  
  Check Inspection Lot Status:
  
  Use transaction code QA03 to display the inspection lot and check its current status.
  If the status is "Completed" or "Finalized," you will need to take appropriate actions based on your business process (e.g., creating a new inspection lot or using a different process to handle the data).
  
  
  
  Change Status:
  
  If the inspection lot is in a status that allows for changes, you may need to change its status to allow updates. This can be done using transaction code QA02 (Change Inspection Lot) if the status permits it.
  
  
  
  Review Authorizations:
  
  Ensure that the user has the necessary authorizations to make changes to the inspection lot. This may involve checking roles and permissions in the SAP system.
  
  
  
  Consult with QM Team:
  
  If you are unsure about the status or the implications of changing it, consult with your Quality Management team or SAP support to understand the best course of action.
  
  
  
  Create a New Inspection Lot:
  
  If changes are not possible due to the status, consider creating a new inspection lot for the required data entry.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  QA03: Display Inspection Lot
  QA02: Change Inspection Lot
  QA11: Record Results
  QA12: Change Results
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to inspection lot statuses and changes.
  Documentation: Review SAP documentation on Quality Management processes to understand how inspection lots are managed and the implications of their statuses.
  
  By following these steps, you should be able to address the QA558 error and understand the context of the inspection lot's status in your SAP system.