How To Fix QA303 - Actual qty correction is not poss., because the insp. lot has no mat. doc

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 303

• Message text: Actual qty correction is not poss., because the insp. lot has no mat. doc

What causes this issue?

The inspection lot does not contain a material document, although it is
relevant to stock. The lot was possibly created by activating QM
although inspection stock was already available.

System Response

The actual quantity correction cannot be executed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA303 - Actual qty correction is not poss., because the insp. lot has no mat. doc ?

  The SAP error message QA303 indicates that an actual quantity correction cannot be performed because the inspection lot does not have an associated material document. This typically occurs in the Quality Management (QM) module when trying to adjust the actual quantity of an inspection lot that has not been linked to a material document, which is necessary for the system to track inventory movements and quality inspections.
  Cause:
  
  No Material Document: The inspection lot was created without a corresponding material document. This can happen if the inspection lot was created manually or if the goods receipt (GR) was not posted correctly.
  Incorrect Inspection Lot Status: The inspection lot may be in a status that does not allow for quantity corrections, such as being completed or closed.
  System Configuration: There may be configuration settings in the QM module that prevent quantity corrections under certain conditions.
  
  Solution:
  
  Check Inspection Lot: Verify the status of the inspection lot in transaction code QA03. Ensure that it is in a status that allows for corrections.
  Create Material Document: If the inspection lot does not have a material document, you may need to create one. This can typically be done by posting a goods receipt for the relevant material.
  Use Correct Transaction: Ensure you are using the correct transaction for making quantity corrections. The transaction code for correcting actual quantities is usually QA11 (Record Results) or QA12 (Change Results).
  Review Configuration: If the issue persists, review the configuration settings in the QM module to ensure that they allow for the necessary corrections.
  Consult Documentation: Refer to SAP documentation or help files for specific guidance on handling inspection lots and material documents.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA01 (Create Inspection Lot), QA02 (Change Inspection Lot), QA03 (Display Inspection Lot), QA11 (Record Results), and QA12 (Change Results).
  SAP Notes: Check for any SAP Notes related to this error message for potential bug fixes or additional guidance.
  User Authorization: Ensure that you have the necessary authorizations to perform the actions related to inspection lots and material documents.
  Training: If you are frequently encountering this issue, consider additional training on the QM module to better understand the processes and requirements for managing inspection lots.
  
  By following these steps, you should be able to resolve the QA303 error and successfully perform the necessary quantity corrections for your inspection lots.