How To Fix QA187 - Preparation for the quality inspection could not be completed

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 187

• Message text: Preparation for the quality inspection could not be completed

What causes this issue?

An inspection with reference to a task list or a material specification
has been defined for this item. However, no inspection specification
(task list or material specification) has been assigned. This could be
due to several reasons:
The system has not yet attempted to assign an inspection specification,
because you have <ZH>not</> set the indicator "Automatic specification
assignment" for the material in the inspection setup data.
The indicator "Automatic specification assignment" has been set, but
there are <ZH>several suitable task lists</> available in the system.
The indicator "Automatic specification assignment" has been set but the
system <ZH>could not find a suitable inspection specification</>. This
may be due to the following:
The indicator "Inspect with task list" has been set, but the indicator
"Inspect with material specification" has not been set:
The system cannot find a suitable task list.
The indicator "Inspect with material specification" has been set, but
the indicator "Inspect with task list" has not been set:
No material specification is created for the material.
Both the indicators "Inspect with task list" and "Inspect with material
specification" have been set:
The system cannot find either a suitable task list or material
specification. If both indicators have been set, you must have created
both a task list and a material specification.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Assign an inspection specification retrospectively in the "Change
inspection lot" transaction and calculate the sample size.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA187 - Preparation for the quality inspection could not be completed ?

  The SAP error message QA187, which states "Preparation for the quality inspection could not be completed," typically occurs during the quality inspection process in SAP Quality Management (QM). This error can arise due to various reasons, and understanding the cause is essential for resolving the issue.
  Possible Causes:
  
  
  Missing Master Data: The material master or inspection plan may not be properly set up. This includes missing or incorrect data in the material master record, such as the quality management view.
  
  
  Inspection Lot Issues: The inspection lot may not be created correctly or may be in a status that prevents further processing.
  
  
  Configuration Issues: There may be configuration issues in the quality management module, such as missing settings for the inspection type or the quality inspection process.
  
  
  Authorization Issues: The user may not have the necessary authorizations to perform the quality inspection.
  
  
  Batch Management: If batch management is enabled, there may be issues related to batch data or batch status.
  
  
  Document Flow: There may be inconsistencies in the document flow, such as missing goods movements or incomplete transactions.
  
  
  Solutions:
  
  
  Check Master Data: Verify that the material master and inspection plan are correctly configured. Ensure that the quality management view is maintained for the material.
  
  
  Review Inspection Lot: Check the status of the inspection lot. If it is in a status that does not allow processing, you may need to change its status or create a new inspection lot.
  
  
  Configuration Review: Review the configuration settings in the quality management module. Ensure that all necessary settings for inspection types and processes are correctly defined.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to perform the quality inspection. This may involve checking user roles and permissions.
  
  
  Batch Data Verification: If batch management is used, verify that the batch data is complete and that the batch status allows for quality inspection.
  
  
  Document Flow Check: Review the document flow related to the inspection lot. Ensure that all necessary goods movements and transactions are completed.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like QA32 (Display Inspection Lot) or QA01 (Create Inspection Lot) to check the status and details of inspection lots.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to error QA187.
  Debugging: If the issue persists, consider debugging the process to identify the exact point of failure.
  Consult Documentation: Refer to SAP documentation for Quality Management for detailed information on configuration and processes.
  
  If the problem continues after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant specializing in SAP QM for further assistance.