How To Fix PYC_OFF_CYCLE002 - No last pay date or hire date could be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_OFF_CYCLE - Payroll Control Center - Manage Off-Cycle Payrolls

• Message number: 002

• Message text: No last pay date or hire date could be determined

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_OFF_CYCLE002 - No last pay date or hire date could be determined ?

  The SAP error message PYC_OFF_CYCLE002 indicates that the system is unable to determine the last pay date or hire date for an employee during the off-cycle payroll process. This can occur for various reasons, and understanding the cause is essential for resolving the issue.
  Causes:
  
  Missing Employee Data: The employee's master data may be incomplete or missing critical information such as hire date or last pay date.
  Incorrect Payroll Status: The employee may not be in an active payroll status, or there may be issues with their employment status.
  Data Consistency Issues: There may be inconsistencies in the employee's records, such as incorrect infotype data (e.g., infotype 0000, 0001, 0002).
  Time Management Issues: If the employee's time data is not correctly maintained, it can lead to issues in determining pay dates.
  Configuration Issues: There may be configuration problems in the payroll settings that prevent the system from retrieving the necessary dates.
  
  Solutions:
  
  
  Check Employee Master Data:
  
  Verify that the employee's master data is complete and accurate. Check infotypes such as:
  
  0000 (Actions)
  0001 (Organizational Assignment)
  0002 (Personal Data)
  
  
  Ensure that the hire date and last pay date are correctly entered.
  
  
  
  Review Payroll Status:
  
  Ensure that the employee is in an active payroll status. Check if the employee is on leave or has been terminated, which may affect their eligibility for off-cycle payroll.
  
  
  
  Validate Time Data:
  
  Check the employee's time management records to ensure that all relevant time data is correctly maintained and that there are no gaps or inconsistencies.
  
  
  
  Run Consistency Checks:
  
  Use SAP tools to run consistency checks on the employee's data to identify any discrepancies that need to be resolved.
  
  
  
  Consult Configuration Settings:
  
  Review the payroll configuration settings to ensure that they are set up correctly for off-cycle payroll processing.
  
  
  
  Use Transaction Codes:
  
  Utilize transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and update employee records.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Refer to SAP documentation for payroll processing and off-cycle payroll to understand the requirements and configurations.
  Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.