How To Fix PYC_FRW096 - Process instances cannot be deleted due to a gap.

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_FRW - Payroll Control Center Framework

• Message number: 096

• Message text: Process instances cannot be deleted due to a gap.

What causes this issue?

If there are in-execution or upcoming process instances before a
completed process instance for the same process, the completed process
instance cannot be deleted. This is to avoid gap between process
instances.

System Response

The completed process instances will not be deleted.

How to fix this error?

Start and complete those process instances earlier than the current
completed process instance first.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_FRW096 - Process instances cannot be deleted due to a gap. ?

  The SAP error message PYC_FRW096, which states "Process instances cannot be deleted due to a gap," typically occurs in the context of SAP's Process Integration (PI) or Process Orchestration (PO) when there is an issue with the continuity of process instances. This error indicates that there is a gap in the sequence of process instances, which prevents the deletion of certain instances.
  Cause:
  
  Gap in Process Instances: The most common cause of this error is that there are missing or incomplete process instances in the sequence. For example, if process instances are expected to be sequentially numbered and there is a missing number in that sequence, the system will not allow deletion.
  Data Integrity Issues: There may be data integrity issues in the database where the process instances are stored, leading to inconsistencies.
  Active Instances: There may be active instances that are still in progress or have not been completed, which can also prevent deletion.
  
  Solution:
  
  Check Process Instances: Review the process instances in the system to identify any gaps or missing instances. You can do this by querying the database or using transaction codes related to process monitoring.
  Complete or Cancel Active Instances: If there are active instances that are causing the issue, you may need to complete or cancel them before attempting to delete the problematic instances.
  Data Consistency Check: Perform a data consistency check to ensure that all process instances are correctly recorded and that there are no missing entries.
  Manual Deletion: If necessary, you may need to manually delete the problematic instances from the database, but this should be done with caution and ideally under the guidance of SAP support or a database administrator.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes or updates that may address this specific error message. There may be patches or updates that resolve underlying issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes such as SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Selection for Frequency) to monitor and manage process instances.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  SAP Support: If the issue persists, consider reaching out to SAP Support for assistance, especially if it involves complex data integrity issues.
  
  Always ensure that you have proper backups and that you are following best practices when making changes to the database or process instances.