How To Fix PYC_CONF_WB031 - Validation rule is being used in policy &1. Remove it from policies first

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_CONF_WB -

• Message number: 031

• Message text: Validation rule is being used in policy &1. Remove it from policies first

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

the policy.
Choose the Validation Rule tab page and remove the validation rule from
dropdown list and double-click the policy.
In the left panel of Configuration Workbench, select Policies from the
Record the ID of the policies that use this validation rule.
that are referencing this validation rule.
The Where-Used List displays the type, ID, and name of all the objects
On the right side, choose the Where-Used List icon at the top.
from the dropdown list and double-click the validation rule.
In the left panel of Configuration Workbench, select Validation Rule
following steps:
To remove the validation rule from the policies that use it, take the

How to fix this error?

System Response

you want to delete the validation rule, remove it from policies first.
You cannot delete the validation rule because it is used by policies. If

What causes this issue?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_CONF_WB031 - Validation rule is being used in policy &1. Remove it from policies first ?

  The SAP error message PYC_CONF_WB031 indicates that a validation rule is currently being used in a policy, and in order to modify or delete that validation rule, you must first remove it from any associated policies. This is a common issue when working with configuration settings in SAP, particularly in the context of payroll or benefits configuration.
  Cause:
  The error occurs when you attempt to delete or modify a validation rule that is still linked to one or more policies. In SAP, validation rules are used to ensure that data entered into the system meets certain criteria. If a validation rule is actively being referenced by a policy, the system will prevent any changes to that rule to maintain data integrity.
  Solution:
  To resolve this error, follow these steps:
  
  
  Identify the Policies Using the Validation Rule:
  
  Use transaction codes such as PYC_CONF_WB or navigate through the relevant configuration menu to find the policies that are using the validation rule in question.
  Check the specific policy or policies that reference the validation rule indicated by the error message.
  
  
  
  Remove the Validation Rule from the Policies:
  
  Open each policy that is using the validation rule.
  Navigate to the section where validation rules are assigned.
  Remove the reference to the validation rule that you want to delete or modify.
  
  
  
  Save Changes:
  
  After removing the validation rule from all relevant policies, save your changes.
  
  
  
  Modify or Delete the Validation Rule:
  
  Now that the validation rule is no longer in use, you can proceed to modify or delete it as needed.
  
  
  
  Reassign the Validation Rule (if necessary):
  
  If you need to keep the validation rule but want to make changes, consider creating a new version of the rule or modifying it as required, and then reassign it to the appropriate policies.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PYC_CONF_WB: This transaction is used for configuring validation rules and policies in SAP Payroll.
  PYC_CONF_WB01: This transaction can be used to create or modify validation rules.
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for detailed guidance on validation rules and policies in your specific SAP module (e.g., SAP Payroll, SAP Benefits).
  
  
  
  Best Practices:
  
  Always back up your configuration settings before making changes.
  Test changes in a development or test environment before applying them to production.
  Document any changes made to validation rules and policies for future reference.
  
  
  
  By following these steps, you should be able to resolve the error message and manage your validation rules effectively within SAP.