How To Fix PWWW128 - User &1 is already related to an employee

SAP Error Message - Details

• Message type: E = Error

• Message class: PWWW - HR: Internet Scenarios

• Message number: 128

• Message text: User &1 is already related to an employee

What causes this issue?

An employee has already been assigned to the user specified. For this
reason, you cannot assign another user at this point.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PWWW128 - User &1 is already related to an employee ?

  The SAP error message PWWW128 indicates that the user you are trying to relate to an employee is already associated with another employee in the system. This typically occurs in the context of user management and employee data maintenance within SAP, particularly in modules like SAP HCM (Human Capital Management) or SAP SuccessFactors.
  Cause:
  
  Existing Relationship: The user ID you are trying to assign is already linked to another employee record. This can happen if the same user ID is used for multiple employee records, which is not allowed in SAP.
  Data Entry Error: There may have been a mistake in data entry, leading to an attempt to assign a user ID that is already in use.
  System Configuration: The system may be configured in a way that restricts the assignment of user IDs to multiple employees.
  
  Solution:
  
  Check Existing Assignments: Verify which employee the user ID is currently assigned to. You can do this by checking the user management or employee records in SAP.
  Reassign User ID: If the user ID needs to be associated with a different employee, you may need to first remove the existing association with the current employee before assigning it to the new one.
  Create a New User ID: If the user needs to be associated with multiple employees, consider creating a new user ID for the new employee instead of reusing the existing one.
  Consult with HR or IT: If you are unsure about how to proceed, consult with your HR department or IT support team for guidance on user management policies and procedures.
  
  Related Information:
  
  User Management in SAP: Understanding how user IDs are managed in SAP is crucial. Each user ID should be unique to avoid conflicts.
  SAP HCM Documentation: Refer to SAP HCM documentation for detailed procedures on managing employee records and user assignments.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or SU01 (User Maintenance) for managing employee and user data.
  Authorization Issues: Ensure that you have the necessary authorizations to make changes to user assignments in the system.
  
  By following these steps, you should be able to resolve the PWWW128 error and manage user assignments effectively in SAP.