How To Fix PVJ389 - Entered data record already exists and can only be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: PVJ - Messages for PRICAT (cf. VJ)

• Message number: 389

• Message text: Entered data record already exists and can only be changed

What causes this issue?

You maintained an new entry, but this entry already exists in the
table.

System Response

The system adopts the data record as a change.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PVJ389 - Entered data record already exists and can only be changed ?

  The SAP error message PVJ389 ("Entered data record already exists and can only be changed") typically occurs when you are trying to create a new record in a table or data structure where a record with the same key already exists. This is common in scenarios involving master data, transactional data, or configuration settings where unique identifiers are required.
  Cause:
  
  Duplicate Entry: You are attempting to create a new entry that has the same key (e.g., ID, code, or other unique identifiers) as an existing entry in the database.
  Data Integrity Rules: The system enforces data integrity rules that prevent the creation of duplicate records.
  Incorrect Data Input: There may be a mistake in the data you are entering, leading to a conflict with existing records.
  
  Solution:
  
  
  Check Existing Records: Before creating a new record, check the existing records to see if the one you are trying to create already exists. You can do this by querying the relevant table or using transaction codes that allow you to view the data.
  
  
  Modify Existing Record: If the record already exists and you need to make changes, you should modify the existing record instead of trying to create a new one. Use the appropriate transaction code to update the record.
  
  
  Use Unique Identifiers: Ensure that the data you are entering has a unique identifier that does not conflict with existing records. If necessary, generate a new unique key.
  
  
  Consult Documentation: Review the relevant SAP documentation or help files for the specific module you are working with to understand the data structure and constraints.
  
  
  Error Handling: Implement error handling in your data entry process to catch and manage such errors gracefully.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes (e.g., MM01 for material master, VA01 for sales orders) that have their own rules regarding data entry.
  Data Model: Understanding the data model and relationships between different entities in SAP can help prevent such errors.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message. SAP Notes can provide additional context or solutions for specific scenarios.
  User Authorization: Ensure that you have the necessary authorizations to create or modify records in the system.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more tailored assistance based on your specific SAP environment and configuration.