How To Fix PTRM_SE_GEN013 - &1 already exists for employee &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRM_SE_GEN - Message class for the PTRM_SE_PROXY package

• Message number: 013

• Message text: &1 already exists for employee &2.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRM_SE_GEN013 - &1 already exists for employee &2. ?

  The SAP error message PTRM_SE_GEN013 indicates that there is an attempt to create or modify a record (such as a personnel assignment or a specific data entry) for an employee that already exists in the system. This error typically arises in the context of personnel administration or time management modules within SAP.
  Cause:
  The error occurs when:
  
  You are trying to create a new record for an employee (identified by &2) that already has an existing record of the same type (identified by &1).
  There may be duplicate entries in the database for the employee, or the system is enforcing a unique constraint that prevents the creation of multiple records of the same type for the same employee.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the record you are trying to create already exists for the employee.
  Look for the specific infotype (identified by &1) that is causing the issue.
  
  
  
  Modify or Delete Existing Record:
  
  If the record already exists and is correct, you may need to modify it instead of creating a new one.
  If the existing record is incorrect or no longer needed, consider deleting it (if appropriate) before attempting to create a new one.
  
  
  
  Consult with HR or Data Management Team:
  
  If you are unsure about the existing records or how to proceed, consult with your HR or data management team to ensure that you are following the correct procedures.
  
  
  
  Check for System Constraints:
  
  Review any custom validations or constraints that may have been implemented in your SAP system that could be causing this error.
  
  
  
  Review Authorization:
  
  Ensure that you have the necessary authorizations to create or modify records for the employee in question.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store specific types of data related to employees. Each infotype has a unique number and can contain various fields of information.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, PA40 (for actions), and others.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for PTRM_SE_GEN013 in the SAP Support Portal.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.