How To Fix PTRA_WEB_INTERFACE185 - Expense type not allowed (T70S_RECEIPT)

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_WEB_INTERFACE - Messages in Package PTRA_WEB_INTERFACE

• Message number: 185

• Message text: Expense type not allowed (T70S_RECEIPT)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_WEB_INTERFACE185 - Expense type not allowed (T70S_RECEIPT) ?

  The SAP error message "PTRA_WEB_INTERFACE185 Expense type not allowed (T70S_RECEIPT)" typically occurs in the context of the SAP Travel Management module, particularly when users are trying to create or submit travel expense reports. This error indicates that the expense type being used is not permitted for the specific transaction or context.
  Cause:
  
  Configuration Issues: The expense type may not be configured correctly in the system. This could be due to missing settings in the customizing for travel expenses.
  Authorization Issues: The user may not have the necessary authorizations to use the specified expense type.
  Business Rules: Certain business rules or policies may restrict the use of specific expense types based on the user's profile, travel type, or other criteria.
  Inactive Expense Type: The expense type may be inactive or not assigned to the relevant travel expense report.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (IMG) and navigate to the Travel Management settings.
  Verify that the expense type in question is correctly configured and active.
  Ensure that the expense type is assigned to the appropriate travel expense report types.
  
  
  
  Review User Authorizations:
  
  Check the user's role and authorizations to ensure they have access to the expense type.
  If necessary, work with your SAP security team to adjust the user's authorizations.
  
  
  
  Consult Business Rules:
  
  Review any business rules or policies that may restrict the use of certain expense types.
  If applicable, consult with the finance or travel management team to understand the restrictions.
  
  
  
  Check Expense Type Status:
  
  Ensure that the expense type is not marked as inactive in the system.
  If it is inactive, you may need to activate it or select a different expense type that is allowed.
  
  
  
  Testing:
  
  After making any changes, test the expense report submission again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PRTE (Travel Expense Report) or PRTM (Travel Management) to access relevant screens.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Refer to SAP Help documentation for Travel Management for detailed information on configuring expense types and managing travel expenses.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.