How To Fix PTRA_DIALOGUE098 - Warning: Meals deductions must be entered on 2nd calendar day

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 098

• Message text: Warning: Meals deductions must be entered on 2nd calendar day

What causes this issue?

For trips without an overnight stay that begin at 16:00 or later and end
at 08:00 or earlier on the next day, the midnight rule applies. For such
trips, all meals deductions must be entered on the second calendar day.
Meals deductions on the first calendar day are not included in
settlement.

System Response

If you have entered deductions on the first calendar day, these
deductions have been deleted because they are ignored by the system.

How to fix this error?

Enter the meals deductions for the trip on the second calendar day.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE098 - Warning: Meals deductions must be entered on 2nd calendar day ?

  The SAP error message PTRA_DIALOGUE098 indicates that there is a warning related to meal deductions that must be entered on the second calendar day. This message typically arises in the context of travel management or payroll processing within SAP, particularly when dealing with employee travel expenses and meal allowances.
  Cause:
  The warning is triggered when meal deductions are not entered according to the system's requirements. Specifically, it suggests that meal deductions should be recorded starting from the second calendar day of travel. This is often a policy or configuration setting within the SAP system that aligns with organizational rules regarding travel expenses.
  Solution:
  To resolve this warning, you should ensure that meal deductions are entered correctly according to the following guidelines:
  
  
  Check Travel Dates: Verify the travel dates entered in the system. Ensure that meal deductions are only applied starting from the second day of travel.
  
  
  Adjust Meal Deductions: If meal deductions have been incorrectly entered for the first day of travel, you may need to adjust or remove those entries. Only enter meal deductions for the second day onward.
  
  
  Review Configuration Settings: If you have the necessary permissions, review the configuration settings in the SAP system related to travel management and meal allowances. Ensure that the rules for meal deductions are set up correctly according to your organization's policies.
  
  
  Consult Documentation: Refer to your organization's travel policy documentation or SAP user manuals for specific guidelines on how meal deductions should be handled.
  
  
  Seek Assistance: If you are unsure how to proceed or if the issue persists, consider reaching out to your SAP support team or a system administrator for further assistance.
  
  
  Related Information:
  
  SAP Travel Management: This module handles travel planning, execution, and expense reporting. Understanding how meal allowances are processed within this module can help in troubleshooting similar issues.
  User Roles and Permissions: Ensure that you have the appropriate permissions to make changes to travel expense entries.
  Training and Resources: Consider attending training sessions or reviewing online resources related to SAP Travel Management to better understand how to manage travel expenses and deductions effectively.
  
  By following these steps, you should be able to address the warning message and ensure compliance with your organization's travel expense policies.