How To Fix PREPAY038 - A selected open item was already transferred

SAP Error Message - Details

• Message type: E = Error

• Message class: PREPAY - Enter a contract

• Message number: 038

• Message text: A selected open item was already transferred

What causes this issue?

You tried to send an open item that has already been sent. You can only
do this if you have selected the transaction <LS>resend open items</>.
If you do not do this, the item you have selected will not be sent.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PREPAY038 - A selected open item was already transferred ?

  The SAP error message PREPAY038 indicates that a selected open item has already been transferred, which typically occurs in the context of prepayments or down payments in the SAP system. This error can arise during the processing of financial transactions, particularly when attempting to transfer or post a payment that has already been processed.
  Cause:
  
  Duplicate Transfer: The most common cause of this error is that the open item you are trying to process has already been transferred in a previous transaction. This can happen if the same payment is attempted multiple times.
  Incorrect Document Status: The document may have already been cleared or settled, making it unavailable for further processing.
  System Configuration Issues: There may be issues with the configuration of the financial modules in SAP, leading to incorrect handling of open items.
  
  Solution:
  
  Check Document Status: Verify the status of the open item in question. You can do this by checking the document in the relevant transaction (e.g., FB03 for displaying documents). Ensure that it has not already been cleared or processed.
  Review Transfer History: Look into the transfer history of the open item to confirm whether it has already been transferred. This can help identify if the error is due to a duplicate attempt.
  Correct Transaction: If you find that the item has been processed, you may need to adjust your transaction accordingly. If you need to reverse or adjust a previous transaction, use the appropriate reversal transaction (e.g., FB08 for reversing a document).
  Consult with Finance Team: If you are unsure about the status of the item or how to proceed, consult with your finance team or SAP support for guidance.
  Check Configuration: If this error occurs frequently, it may be worth reviewing the configuration settings in the SAP system related to prepayments and open item management to ensure they are set up correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB08 (Reverse Document), and FBL1N (Vendor Line Item Display) to help investigate the issue.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to perform the actions you are attempting, as lack of permissions can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to identify the cause of the PREPAY038 error and take appropriate action to resolve it.