How To Fix PRC_DOCUMENT111 - item &1 already existing

SAP Error Message - Details

• Message type: E = Error

• Message class: PRC_DOCUMENT - Messages for Document Engine

• Message number: 111

• Message text: item &1 already existing

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PRC_DOCUMENT111 - item &1 already existing ?

  The SAP error message PRC_DOCUMENT111 indicates that there is an attempt to create or process a document (such as a purchase requisition, purchase order, or contract) that already exists in the system with the same item number. This error typically arises in the context of procurement or document management within SAP.
  Cause:
  
  Duplicate Entry: The most common cause is that the item you are trying to create or process already exists in the system. This could be due to a previous entry that was not properly closed or deleted.
  Data Synchronization Issues: If there are issues with data synchronization between different systems or modules, it may lead to duplicate entries being recognized.
  User Error: Sometimes, users may inadvertently attempt to create the same document multiple times.
  
  Solution:
  
  Check Existing Documents: Before creating a new document, check if the document with the same item number already exists. You can do this by searching in the relevant transaction (e.g., ME53N for purchase requisitions).
  Review Document Status: If the document exists but is not in the expected status, review its status and determine if it can be modified or if it needs to be deleted.
  Delete or Modify Existing Document: If the existing document is no longer needed, consider deleting it. If it needs to be modified, make the necessary changes instead of creating a new entry.
  Consult with IT or SAP Support: If you are unable to resolve the issue, it may be beneficial to consult with your IT department or SAP support team for further assistance. They can help identify if there are any underlying issues with the system or data integrity.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME53N (Display Purchase Requisition), ME51N (Create Purchase Requisition), or ME21N (Create Purchase Order) to manage procurement documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Training: Ensure that users are trained on the proper procedures for creating and managing documents in SAP to minimize the risk of duplicate entries.
  
  By following these steps, you should be able to address the PRC_DOCUMENT111 error effectively.