How To Fix /PRA/WH_PROC018 - Screen data limit exceeded; download data to a spreadsheet

SAP Error Message - Details

• Message type: E = Error

• Message class: /PRA/WH_PROC -

• Message number: 018

• Message text: Screen data limit exceeded; download data to a spreadsheet

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PRA/WH_PROC018 - Screen data limit exceeded; download data to a spreadsheet ?

  The SAP error message /PRA/WH_PROC018 Screen data limit exceeded; download data to a spreadsheet typically occurs when the amount of data being displayed on a screen exceeds the limits set by the SAP system. This can happen in various scenarios, such as when a report or transaction is trying to display too many records at once.
  Cause:
  
  Data Volume: The primary cause of this error is that the volume of data being processed or displayed exceeds the maximum limit that the SAP GUI can handle in a single screen.
  Configuration Limits: SAP has certain configuration settings that limit the amount of data that can be displayed on the screen to ensure performance and usability.
  Inefficient Queries: Sometimes, the queries or reports being run may not be optimized, leading to excessive data retrieval.
  
  Solution:
  
  
  Download Data: The immediate solution suggested by the error message is to download the data to a spreadsheet (e.g., Excel). This can usually be done by using the "Export" or "Download" functionality available in the SAP GUI.
  
  Look for options like "List" -> "Export" -> "Spreadsheet" or similar, depending on the version of SAP you are using.
  
  
  
  Filter Data: If possible, apply filters to reduce the amount of data being retrieved. This can be done by:
  
  Limiting the date range.
  Specifying particular criteria to narrow down the results.
  
  
  
  Change Display Settings: If you have access to configuration settings, you may be able to adjust the limits for screen data display. However, this typically requires administrative privileges and should be done with caution.
  
  
  Optimize Queries: If you are running custom reports or queries, consider optimizing them to reduce the amount of data being pulled at once. This may involve:
  
  Adding more specific selection criteria.
  Using aggregate functions to summarize data instead of retrieving detailed records.
  
  
  
  Consult Documentation: Check SAP documentation or help resources for any specific settings related to the transaction or report you are using.
  
  
  Contact Support: If the issue persists or if you are unsure how to proceed, consider reaching out to your SAP support team or consulting with an SAP expert.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Performance Tuning: Look into performance tuning for your SAP environment, which may help in managing large datasets more effectively.
  User Training: Ensure that users are trained on how to effectively use filters and export options to manage large datasets.
  
  By following these steps, you should be able to address the error and manage your data more effectively within SAP.