How To Fix /PRA/COMMON016 - Record used and cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: /PRA/COMMON -

• Message number: 016

• Message text: Record used and cannot be changed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message /PRA/COMMON016 - Record used and cannot be changed ?

  The SAP error message /PRA/COMMON016 Record used and cannot be changed typically indicates that you are trying to modify a record that is currently in use or locked by another process. This can happen in various SAP modules, particularly in scenarios involving data entry, updates, or transactions where records are being accessed concurrently.
  Causes:
  
  Record Locking: The record you are trying to change is locked by another user or process. This is common in multi-user environments where multiple users may be trying to access the same data simultaneously.
  Transaction Status: The record may be in a status that does not allow changes (e.g., it may be completed, posted, or finalized).
  Authorization Issues: You may not have the necessary permissions to modify the record.
  Data Integrity Constraints: The system may have constraints that prevent changes to certain records to maintain data integrity.
  
  Solutions:
  
  Check for Locks: Use transaction codes like SM12 to check for any locks on the record. If you find a lock, you may need to wait for the other user to release it or contact them to resolve the issue.
  Review Transaction Status: Ensure that the record is in a state that allows modifications. If it is completed or posted, you may need to reverse or unpost it before making changes.
  Authorization Check: Verify that you have the necessary authorizations to modify the record. You may need to contact your SAP security administrator to check your permissions.
  Consult Documentation: Review any relevant documentation or guidelines related to the specific module or transaction you are working with to understand any constraints on record changes.
  Use Alternative Methods: If the record cannot be changed directly, consider whether there are alternative methods to achieve your goal, such as creating a new record or using a different transaction.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SM12 (to check locks), SE11 (to view table structure), and SE16 (to view table data).
  SAP Notes: Check the SAP Support Portal for any notes related to this error message, as there may be specific patches or updates that address known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.