How To Fix /PRA/CA_MANUAL_ENTRY018 - Invalid data; DN does not exist for effective date.

SAP Error Message - Details

• Message type: E = Error

• Message class: /PRA/CA_MANUAL_ENTRY -

• Message number: 018

• Message text: Invalid data; DN does not exist for effective date.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PRA/CA_MANUAL_ENTRY018 - Invalid data; DN does not exist for effective date. ?

  The SAP error message /PRA/CA_MANUAL_ENTRY018 Invalid data; DN does not exist for effective date typically occurs in the context of the SAP Payroll or Personnel Administration modules, particularly when dealing with data entries related to employee records, such as infotypes or data records that are time-sensitive.
  Cause:
  This error indicates that the system is unable to find a valid data record (DN - Data Node) for the specified effective date. This can happen due to several reasons:
  
  
  Missing Data Record: The data record for the employee does not exist for the specified effective date. This could be due to the record not being created or being deleted.
  
  
  Incorrect Effective Date: The effective date you are trying to use may not correspond to any existing records. This could happen if the date is in the future or if it falls outside the range of valid records.
  
  
  Data Inconsistency: There may be inconsistencies in the data, such as incorrect configuration or missing entries in related tables.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or modify the data for the specified effective date.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Effective Date: Verify that the effective date you are using is correct and corresponds to a valid period for the employee. Ensure that it is not in the future or outside the range of existing records.
  
  
  Review Employee Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the employee has the necessary records for the specified effective date. Look for the relevant infotypes and ensure they are populated correctly.
  
  
  Create or Update Records: If the required data record does not exist, you may need to create it. Use the appropriate infotype transaction to add or update the employee's data.
  
  
  Check Configuration: If you suspect a configuration issue, consult with your SAP HR or Payroll administrator to ensure that the system is set up correctly and that all necessary data is being captured.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to access and modify the employee records. If not, contact your system administrator to grant the required permissions.
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or support notes related to the specific error message for additional troubleshooting steps.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that user roles and authorizations are correctly assigned to avoid access issues.
  
  If the problem continues after following these steps, it may be beneficial to engage with your SAP support team or consult SAP's support portal for further assistance.