How To Fix PQ731 - An appraisal with this data already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: PQ - HR-PD: Personnel Development

• Message number: 731

• Message text: An appraisal with this data already exists

What causes this issue?

It has been specified in the appraisal model in question that only one
appraisal may be created for a specific combination of appraiser and
appraisees in the same period to be appraised.
<ls>Note</>
The periods to be appraised may not be identical <zh>or</> overlap.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If necessary, use the reporting functionality for appraisals to display
the appraisal that already exists.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PQ731 - An appraisal with this data already exists ?

  The SAP error message PQ731, which states "An appraisal with this data already exists," typically occurs in the context of the Performance Management module within SAP. This error indicates that there is an attempt to create a new appraisal or evaluation that duplicates an existing one with the same data (e.g., employee, period, or appraisal type).
  Causes:
  
  Duplicate Appraisal Entry: The most common cause is that an appraisal for the same employee and evaluation period has already been created.
  Incorrect Data Entry: There may be a mistake in the data being entered, leading to a perceived duplicate.
  System Configuration: The system may be configured in a way that does not allow multiple appraisals for the same criteria.
  
  Solutions:
  
  
  Check Existing Appraisals: 
  
  Navigate to the appraisal management section and check if an appraisal for the same employee and period already exists. If it does, you may need to update or modify the existing appraisal instead of creating a new one.
  
  
  
  Review Data Entry: 
  
  Ensure that the data you are entering is correct and does not inadvertently match an existing appraisal. Double-check the employee ID, appraisal period, and any other relevant fields.
  
  
  
  Modify Existing Appraisal: 
  
  If you find that an appraisal already exists, consider whether you can modify it instead of creating a new one. This may involve updating the appraisal details or adding additional comments.
  
  
  
  Consult with SAP Support: 
  
  If you believe that the error is occurring incorrectly (e.g., no duplicate exists), it may be necessary to consult with your SAP support team or check SAP Notes for any known issues or patches related to this error.
  
  
  
  System Configuration Review: 
  
  If this issue is frequent, it may be worth reviewing the system configuration settings related to appraisals to ensure they align with your organization's requirements.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. SAP frequently releases notes that address specific issues.
  Documentation: Review the SAP Help Portal for documentation on Performance Management and Appraisals to understand the expected behavior and configuration settings.
  User Training: Ensure that users involved in the appraisal process are trained on how to properly enter and manage appraisals to minimize the occurrence of this error.
  
  By following these steps, you should be able to resolve the PQ731 error and manage appraisals effectively within your SAP system.