How To Fix PPE4196 - &1 &2 is being archived and cannot be used

SAP Error Message - Details

• Message type: E = Error

• Message class: PPE4 - Messages from the iPPE Access Object

• Message number: 196

• Message text: &1 &2 is being archived and cannot be used

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PPE4196 - &1 &2 is being archived and cannot be used ?

  The SAP error message PPE4196 indicates that a specific object (like a production order, planning order, or similar) is being archived and cannot be used in the current context. This typically occurs in the context of production planning or related modules where archived data is not accessible for processing.
  Cause:
  
  Archiving Process: The object you are trying to access has been archived as part of the data management process in SAP. Archiving is done to improve system performance and manage data volume.
  Data Integrity: The system prevents access to archived objects to maintain data integrity and ensure that only current, active data is used in transactions.
  
  Solution:
  
  Check Archiving Status: Verify if the object is indeed archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to see the status of archived objects.
  Unarchive if Necessary: If you need to access the archived data, you may need to unarchive it. This can be done using the appropriate transaction or program, but be cautious as this may affect system performance and data integrity.
  Use Current Data: If possible, try to use current, non-archived data for your operations. This is the recommended approach to avoid issues with archived objects.
  Consult Documentation: Refer to SAP documentation or your organization's data management policies for specific procedures related to archiving and unarchiving.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to archiving, such as SARA (for archiving administration) and SARI (for restoring archived data).
  Archiving Objects: Understand the specific archiving objects relevant to your module (e.g., production orders, planning orders) and their lifecycle.
  System Performance: Regularly monitor and manage archived data to ensure optimal system performance and compliance with data retention policies.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting SAP Notes related to this error message for more detailed troubleshooting steps.