How To Fix PPE4100 - Source of supply is still being used in orders

SAP Error Message - Details

• Message type: E = Error

• Message class: PPE4 - Messages from the iPPE Access Object

• Message number: 100

• Message text: Source of supply is still being used in orders

Self-Explanatory Message

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• What is the cause and solution for SAP error message PPE4100 - Source of supply is still being used in orders ?

  The SAP error message PPE4100, which states "Source of supply is still being used in orders," typically occurs when you attempt to delete or change a source of supply (like a vendor or a purchasing info record) that is still referenced in existing orders or other documents. This is a common issue in SAP, particularly in the context of materials management and procurement.
  Cause:
  
  Active Purchase Orders: The source of supply is linked to one or more active purchase orders or contracts.
  Open Purchase Requisitions: There may be open purchase requisitions that reference the source of supply.
  Stock Transfer Orders: The source may be involved in stock transfer orders that are still open.
  Dependencies in Other Documents: Other documents, such as scheduling agreements or production orders, may still reference the source of supply.
  
  Solution:
  To resolve the PPE4100 error, you can follow these steps:
  
  
  Identify Dependencies:
  
  Use transaction codes like ME2N (Purchase Orders by PO Number) or ME5A (Purchase Requisitions) to find any active documents that reference the source of supply.
  Check for any open contracts or scheduling agreements that may be linked to the source.
  
  
  
  Close or Delete Dependent Documents:
  
  If possible, close or delete the purchase orders, requisitions, or contracts that are using the source of supply.
  If the documents cannot be deleted, consider changing them to reference a different source of supply.
  
  
  
  Change Source of Supply:
  
  If you need to change the source of supply, ensure that all dependent documents are updated to reflect the new source.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like ME12 (Change Info Record) or ME11 (Create Info Record) to manage the source of supply after ensuring that there are no dependencies.
  
  
  
  Consult with Stakeholders:
  
  If you are unsure about deleting or changing documents, consult with relevant stakeholders (e.g., procurement, inventory management) to ensure that the changes will not disrupt operations.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), ME23N (Display Purchase Order), and ME31K (Create Contract).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation or help files for more detailed information on managing sources of supply and related procurement processes.
  
  By following these steps, you should be able to resolve the PPE4100 error and manage your sources of supply effectively.