How To Fix POAC101 - Purchase order &1: Accrual object(s) cannot be archived.

SAP Error Message - Details

• Message type: E = Error

• Message class: POAC - Accruals for Purchase Orders

• Message number: 101

• Message text: Purchase order &1: Accrual object(s) cannot be archived.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message POAC101 - Purchase order &1: Accrual object(s) cannot be archived. ?

  The SAP error message POAC101 indicates that there are accrual objects associated with a purchase order that prevent it from being archived. This typically occurs when the purchase order has related financial transactions or accruals that need to be settled or cleared before the order can be archived.
  Cause:
  
  Accrual Objects: The purchase order has associated accruals that have not been cleared. Accruals are accounting entries that recognize expenses that have been incurred but not yet paid.
  Open Items: There may be open items in the system related to the purchase order that need to be resolved.
  Incomplete Settlements: The purchase order may have not been fully settled, meaning that all related costs have not been accounted for.
  
  Solution:
  To resolve the POAC101 error and successfully archive the purchase order, follow these steps:
  
  
  Check Accruals: Review the accruals associated with the purchase order. You can do this by using transaction codes like ME23N (Display Purchase Order) to view the details of the purchase order and check for any related accruals.
  
  
  Clear Accruals: If there are accruals that need to be cleared, you may need to process the relevant transactions to clear them. This could involve:
  
  Posting invoices against the purchase order.
  Making necessary adjustments to the accruals.
  
  
  
  Settle Open Items: Ensure that all open items related to the purchase order are settled. This may involve:
  
  Reviewing any outstanding invoices.
  Ensuring that all goods receipts and invoice receipts are processed.
  
  
  
  Use Archive Object: If you have the necessary authorizations, you can use the archiving object for purchase orders (e.g., using transaction SARA) to manage the archiving process.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for specific steps related to your organization's configuration and processes.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and SARA (Archive Administration).
  SAP Notes: Check for any SAP Notes related to the POAC101 error for additional guidance or patches that may address the issue.
  User Roles: Ensure that you have the necessary permissions to view and modify purchase orders and related financial documents.
  
  By following these steps, you should be able to identify and resolve the issues preventing the purchase order from being archived. If the problem persists, consider reaching out to your SAP support team for further assistance.