How To Fix PO215 - SAP character & is already in use

SAP Error Message - Details

• Message type: E = Error

• Message class: PO - Spooler message

• Message number: 215

• Message text: SAP character & is already in use

What causes this issue?

This SAP character cannot be deleted because it is used in other tables.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To delete the SAP character, proceed as follows:
-- Press F3 to return to the list of SAP characters.
-- From the list, call the delete function again. You will see a list
of tables, in which this SAP character is used.
-- You must delete the SAP character from these tables before you can
delete it from the list of SAP characters.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PO215 - SAP character & is already in use ?

  The SAP error message PO215, which states "SAP character & is already in use," typically occurs when there is an attempt to create or modify a purchase order (PO) or other related documents using a character or identifier that is already in use or reserved in the system. This can happen for various reasons, such as:
  Causes:
  
  Duplicate Entry: The character (e.g., a purchase order number, vendor code, etc.) you are trying to use is already assigned to another document or entity in the system.
  Incorrect Configuration: The number range settings for the document type may not be configured correctly, leading to conflicts.
  Data Migration Issues: If data has been migrated from another system, there may be overlaps in identifiers.
  User Error: The user may have mistakenly entered a character that is already in use.
  
  Solutions:
  
  Check Existing Entries: Verify if the character you are trying to use is already assigned to another document. You can do this by searching for the character in the relevant transaction (e.g., ME23N for purchase orders).
  Use a Different Character: If the character is indeed in use, consider using a different one that is not currently assigned.
  Review Number Ranges: Check the configuration of number ranges for the relevant document type in the customizing settings (transaction code SPRO). Ensure that the number ranges are set up correctly and that there are no overlaps.
  Clear Inactive Entries: If there are old or inactive entries that are no longer needed, consider archiving or deleting them if appropriate.
  Consult with IT Support: If the issue persists, it may be necessary to consult with your SAP support team or IT department to investigate further and resolve any underlying configuration issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to manage purchase orders effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Review SAP documentation or user manuals for guidance on managing purchase orders and understanding number ranges.
  
  By following these steps, you should be able to identify the cause of the PO215 error and implement a suitable solution.