How To Fix PM256 - A name for G/L acct &1 in chart of accts &2 is not maintained

SAP Error Message - Details

• Message type: E = Error

• Message class: PM - Extended Payment Functions

• Message number: 256

• Message text: A name for G/L acct &1 in chart of accts &2 is not maintained

What causes this issue?

The long text name for the G/L account entered is not maintained.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The long text name of the G/L account entered must be maintained in the
G/L account master record (table SKAT)!

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PM256 - A name for G/L acct &1 in chart of accts &2 is not maintained ?

  The SAP error message PM256 indicates that there is a missing or unmaintained General Ledger (G/L) account for a specific chart of accounts. This error typically arises in the context of Asset Accounting (FI-AA) when trying to post transactions related to fixed assets.
  Cause:
  The error occurs when:
  
  A G/L account is required for a specific transaction (e.g., acquisition, retirement, or transfer of an asset) but has not been defined in the chart of accounts.
  The G/L account specified in the configuration for asset transactions is either missing or incorrectly configured.
  The asset class or transaction type being used does not have a corresponding G/L account assigned in the configuration.
  
  Solution:
  To resolve the PM256 error, follow these steps:
  
  
  Check Asset Class Configuration:
  
  Go to the Asset Accounting configuration in SAP (Transaction code: OAOA).
  Verify that the asset class associated with the transaction has the necessary G/L accounts assigned. This includes acquisition, depreciation, and retirement accounts.
  
  
  
  Maintain G/L Accounts:
  
  If the G/L account is missing, you need to maintain it. You can do this by:
  
  Navigating to the configuration for the specific asset class.
  Assigning the appropriate G/L accounts for the required transaction types (e.g., acquisition, depreciation, etc.).
  
  
  
  
  
  Check Chart of Accounts:
  
  Ensure that the G/L account is part of the chart of accounts being used. You can check this in the G/L account master data (Transaction code: FS00).
  If the account is not maintained in the chart of accounts, you may need to create it or assign it to the correct chart of accounts.
  
  
  
  Test the Configuration:
  
  After making the necessary changes, try to execute the transaction again to see if the error persists.
  
  
  
  Consult Documentation:
  
  If you are unsure about the correct G/L accounts to use, refer to your organization's accounting policies or consult with your finance team.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  OAOA: Asset Class Configuration
  FS00: G/L Account Master Data
  OABW: Asset Accounting - Depreciation Areas
  
  
  SAP Notes:
  
  Check SAP Notes for any specific issues or updates related to the PM256 error.
  
  
  Documentation:
  
  Review SAP Help documentation for Asset Accounting to understand the configuration requirements better.
  
  
  
  By following these steps, you should be able to resolve the PM256 error and ensure that the necessary G/L accounts are properly maintained in your SAP system.