How To Fix /PLMI/DIR_BO071 - Checked out file & cannot be copied

SAP Error Message - Details

• Message type: E = Error

• Message class: /PLMI/DIR_BO -

• Message number: 071

• Message text: Checked out file & cannot be copied

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PLMI/DIR_BO071 - Checked out file & cannot be copied ?

  The SAP error message /PLMI/DIR_BO071 Checked out file & cannot be copied typically occurs in the context of SAP's Document Management System (DMS) or when working with files that are checked out for editing. This error indicates that the system is unable to copy a file that is currently checked out, which means that the file is locked for editing by a user and cannot be modified or copied until it is checked back in.
  Causes:
  
  File Checked Out: The file you are trying to copy is currently checked out by a user. This means that the file is locked for editing, and other users cannot perform operations like copying until it is checked back in.
  Permissions Issue: The user may not have the necessary permissions to copy the file or to access the directory where the file is located.
  System Configuration: There may be configuration settings in the DMS that restrict copying of checked-out files.
  File Locking Mechanism: The file locking mechanism in SAP may be preventing the operation due to a session or transaction issue.
  
  Solutions:
  
  Check In the File: If you have access to the user who has checked out the file, ask them to check it back in. Once the file is checked in, you should be able to copy it without any issues.
  Check User Permissions: Ensure that you have the necessary permissions to copy files in the DMS. You may need to contact your SAP administrator to verify your access rights.
  Use Alternative Methods: If you need to work with the file urgently, consider creating a new version of the file or using a different file that is not checked out.
  Contact SAP Support: If the issue persists and you believe it is a system error, consider reaching out to SAP support for further assistance. They may be able to provide insights into any underlying issues with the DMS configuration.
  
  Related Information:
  
  SAP DMS Documentation: Review the official SAP documentation for DMS to understand how file check-in/check-out processes work.
  User Roles and Authorizations: Familiarize yourself with the roles and authorizations related to DMS to ensure you have the correct access.
  Transaction Codes: You may want to use transaction codes like CV01N (Create Document) or CV02N (Change Document) to manage documents in DMS.
  
  By following these steps, you should be able to resolve the error and successfully copy the file once it is checked back in.