How To Fix PLA440 - Date & is outside IT 1 register validity interval

SAP Error Message - Details

• Message type: E = Error

• Message class: PLA - Message class for Payroll LAtinamerica

• Message number: 440

• Message text: Date & is outside IT 1 register validity interval

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLA440 - Date & is outside IT 1 register validity interval ?

  The SAP error message PLA440, which states that "Date & is outside IT 1 register validity interval," typically occurs in the context of payroll processing in SAP. This error indicates that the date being processed falls outside the validity period of the IT (Infotype) 1 record for the employee in question. Infotype 1 usually contains basic personal data, including the employee's start date and end date.
  Cause:
  
  
  Invalid Date Range: The date you are trying to process (e.g., a payroll run date) is not within the validity period of the employee's Infotype 1 record. This could happen if:
  
  The employee's record has not been maintained correctly.
  The employee's Infotype 1 record has an end date that is earlier than the date being processed.
  The employee's record has not been created or has been deleted.
  
  
  
  Incorrect Payroll Period: The payroll period being processed may not align with the employee's active status in the system.
  
  
  Solution:
  
  
  Check Infotype 1 Records:
  
  Go to the employee's master data (transaction code PA20 or PA30).
  Check the validity dates of Infotype 1 (Basic Data).
  Ensure that the date you are processing falls within the start and end dates of the Infotype 1 record.
  
  
  
  Maintain or Update Records:
  
  If the Infotype 1 record is missing or incorrect, you may need to create or update it.
  Ensure that the employee's status is active and that the validity dates are set correctly.
  
  
  
  Review Payroll Configuration:
  
  Check the payroll configuration to ensure that the payroll period is set correctly and that it aligns with the employee's active status.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about making changes, consult with your HR or payroll team to ensure that the employee's records are maintained correctly.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PA40: Personnel Actions (for creating or changing records)
  
  
  
  Infotype 1 (Basic Data): This infotype contains essential information about the employee, including their employment status, which is crucial for payroll processing.
  
  
  Payroll Processing: Ensure that all necessary infotypes are correctly maintained before running payroll to avoid errors.
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  
  
  By following these steps, you should be able to resolve the PLA440 error and ensure that payroll processing can continue smoothly.