How To Fix /PICM/BOBF_UTIL003 - Object &1 cannot be archived yet due to residence time

SAP Error Message - Details

• Message type: E = Error

• Message class: /PICM/BOBF_UTIL -

• Message number: 003

• Message text: Object &1 cannot be archived yet due to residence time

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PICM/BOBF_UTIL003 - Object &1 cannot be archived yet due to residence time ?

  The SAP error message /PICM/BOBF_UTIL003 Object &1 cannot be archived yet due to residence time typically indicates that an object (in this case, represented by &1) cannot be archived because it has not met the required residence time. The residence time is a defined period during which the data must remain in the system before it can be archived. This is often a part of data retention policies to ensure that data is available for reporting, auditing, or compliance purposes.
  Cause:
  
  Residence Time Not Met: The primary cause of this error is that the data associated with the object has not yet reached the minimum residence time defined in the archiving settings.
  Configuration Settings: The archiving object may have specific configuration settings that dictate how long data must remain in the system before it can be archived.
  Data Dependencies: There may be dependencies or relationships with other data that prevent archiving until certain conditions are met.
  
  Solution:
  
  Check Residence Time Settings: Review the archiving object configuration in the SAP system to understand the defined residence time. This can typically be found in the transaction code SARA (Archive Administration).
  Wait for Residence Time: If the residence time has not been met, you will need to wait until the required period has elapsed before attempting to archive the object again.
  Adjust Residence Time: If necessary and if it aligns with your organization's data retention policies, you may consider adjusting the residence time settings. However, this should be done with caution and in compliance with legal and business requirements.
  Review Data Dependencies: Ensure that there are no dependencies or constraints that are preventing the archiving process. This may involve checking related objects or data that need to be archived together.
  Consult Documentation: Refer to SAP documentation or notes related to the specific archiving object for additional guidance and best practices.
  
  Related Information:
  
  Transaction Codes: Use transaction SARA for archiving administration and SARI for archiving information.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Data Retention Policies: Familiarize yourself with your organization's data retention policies to ensure compliance when adjusting residence times or archiving data.
  Testing: If changes are made to the residence time or archiving settings, consider testing in a development or quality assurance environment before applying changes in production.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further investigation.