How To Fix PH151 - Personnel number is already assigned to archiving group &

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 151

• Message text: Personnel number is already assigned to archiving group &

What causes this issue?

You have inadvertently tried to assign the personnel number a second
time to the same archiving group.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The personnel number is assigned correctly. You are not required to
perform any steps.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH151 - Personnel number is already assigned to archiving group & ?

  The SAP error message PH151 indicates that a personnel number is already assigned to an archiving group. This typically occurs when you attempt to archive or manage personnel data in a way that conflicts with existing assignments in the system.
  Cause:
  
  Existing Assignment: The personnel number you are trying to archive or modify is already linked to an archiving group. This means that the system recognizes that the data for this personnel number is already being managed under a specific archiving process.
  Data Integrity: SAP enforces data integrity rules to prevent conflicts or inconsistencies in personnel data management. This error is a safeguard to ensure that personnel records are not inadvertently altered or archived while they are still in use or assigned to an archiving group.
  
  Solution:
  
  
  Check Archiving Group Assignment: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the personnel number and see which archiving group it is assigned to.
  You can also use transaction SARA (Archive Administration) to view the archiving status of the personnel number.
  
  
  
  Remove Assignment: 
  
  If you need to reassign the personnel number to a different archiving group, you may need to first remove it from the current group. This typically requires administrative access and should be done with caution to avoid data loss.
  Ensure that the personnel data is not actively being used or required before making changes.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or consult with your SAP HR module administrator for specific procedures related to archiving personnel data. There may be specific steps or guidelines to follow based on your organization's policies.
  
  
  
  Contact SAP Support: 
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They can provide guidance based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data volume. In HR, this often involves personnel records that are no longer active.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), PA20, and PA30 (for personnel data management).
  Data Management Policies: Ensure that you are aware of your organization's data management policies regarding archiving and personnel data handling.
  
  By following these steps, you should be able to address the PH151 error and manage personnel data effectively within your SAP system.