How To Fix PG425 - Not all facsimiles will be displayed (insufficient authorization)

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 425

• Message text: Not all facsimiles will be displayed (insufficient authorization)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PG425 - Not all facsimiles will be displayed (insufficient authorization) ?

  The SAP error message PG425, which states "Not all facsimiles will be displayed (insufficient authorization)," typically occurs when a user attempts to access certain documents or data in the SAP system but lacks the necessary authorizations to view all the relevant information.
  Cause:
  
  Insufficient Authorization: The primary cause of this error is that the user does not have the required authorization to view certain facsimiles or documents. This could be due to missing roles or permissions assigned to the user profile.
  Role Configuration: The roles assigned to the user may not include access to specific transaction codes or data objects that are necessary to view the facsimiles.
  Document Type Restrictions: Certain document types may have restrictions based on user roles, leading to limited visibility.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user's authorization profile to ensure that they have the necessary roles assigned.
  Use transaction code SU53 immediately after encountering the error to check for missing authorizations. This transaction will show the last authorization check and highlight what is missing.
  
  
  
  Role Adjustment:
  
  If the user lacks the necessary roles, work with your SAP security team to adjust the roles and permissions. This may involve adding specific authorizations related to the facsimiles or documents in question.
  
  
  
  Authorization Object Review:
  
  Identify the relevant authorization objects that control access to the facsimiles. Common objects might include S_DATA, S_TCODE, or specific objects related to document management.
  Ensure that the user has the necessary authorizations for these objects.
  
  
  
  Testing:
  
  After making changes to the user’s roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Documentation:
  
  Document any changes made to user roles and authorizations for future reference and compliance.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Training: Ensure that users are trained on the importance of having the correct authorizations and how to request additional access if needed.
  Security Audits: Regularly conduct security audits to ensure that users have appropriate access levels and that there are no unauthorized access issues.
  
  If the problem persists after following these steps, it may be necessary to consult with your SAP Basis or security team for further investigation.