How To Fix PG165 - Person and position have different personnel areas

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 165

• Message text: Person and position have different personnel areas

What causes this issue?

The personnel area you have entered does not match the position
(infotype 1008).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete the entry in the personnel area field. The system then writes
the position data to this field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG165 - Person and position have different personnel areas ?

  The SAP error message PG165 indicates that there is a mismatch between the personnel area of a person and the personnel area of the position they are assigned to. This typically occurs during actions such as hiring, transferring, or changing positions in the Human Capital Management (HCM) module of SAP.
  Cause:
  
  Personnel Area Mismatch: The employee's personnel area does not match the personnel area of the position they are being assigned to. Each position in SAP is linked to a specific personnel area, and an employee can only be assigned to positions within their own personnel area.
  Incorrect Data Entry: During the hiring or transfer process, incorrect data may have been entered, leading to the mismatch.
  Organizational Structure Changes: Changes in the organizational structure may have resulted in the position being moved to a different personnel area without updating the employee's assignment.
  
  Solution:
  
  
  Verify Personnel Areas: Check the personnel area of the employee and the personnel area of the position. Ensure that they match.
  
  You can do this by navigating to the employee's master data and the position's details in SAP.
  
  
  
  Correct the Assignment: If there is a mismatch, you may need to:
  
  Change the employee's personnel area to match the position (if applicable).
  Change the position's personnel area to match the employee (if the position is incorrectly assigned).
  Alternatively, assign the employee to a different position that matches their personnel area.
  
  
  
  Data Consistency Check: Ensure that the organizational structure is consistent and that all positions and employees are correctly assigned to their respective personnel areas.
  
  
  Consult with HR or SAP Support: If you are unsure about making changes or if the issue persists, consult with your HR department or SAP support team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee details and positions.
  Organizational Management (OM): Understanding the organizational structure in SAP OM can help in managing personnel areas and positions effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be updates or fixes provided by SAP.
  
  By following these steps, you should be able to resolve the PG165 error and ensure that personnel areas are correctly aligned with their respective positions.