How To Fix PFO1064 - Maximum permitted quota &1 for role &2 exceeded by &3

SAP Error Message - Details

• Message type: E = Error

• Message class: PFO1 - Messages for Portfolio Assignment

• Message number: 064

• Message text: Maximum permitted quota &1 for role &2 exceeded by &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFO1064 - Maximum permitted quota &1 for role &2 exceeded by &3 ?

  The SAP error message PFO1064 indicates that the maximum permitted quota for a specific role has been exceeded. This typically occurs in the context of SAP's role management and authorization system, particularly when dealing with the assignment of roles to users.
  Cause:
  The error message is triggered when the number of users assigned to a particular role exceeds the predefined quota set for that role. This quota is often established to manage system performance, security, and compliance by limiting the number of users who can have access to certain roles.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Role Quota Settings:
  
  Check the configuration settings for the role in question. You can do this by navigating to the role management area in SAP (Transaction Code: PFCG).
  Look for the quota settings associated with the role and determine the maximum number of users allowed.
  
  
  
  Adjust the Quota:
  
  If necessary, increase the quota for the role to accommodate more users. This can be done in the role maintenance screen.
  
  
  
  Remove Unused Assignments:
  
  Review the list of users assigned to the role and consider removing users who no longer need access. This can help free up space within the quota.
  
  
  
  Create Additional Roles:
  
  If the role is heavily used and cannot accommodate all users, consider creating additional roles with similar authorizations to distribute the user load.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or consult with your SAP Basis or Security team for best practices regarding role management and quota settings.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  PFCG (Role Maintenance)
  SU01 (User Maintenance)
  SU10 (Mass User Maintenance)
  
  
  
  SAP Notes: 
  
  Check for any relevant SAP Notes that may provide additional insights or updates regarding role management and quotas.
  
  
  
  Best Practices:
  
  Regularly review and audit role assignments to ensure that users have the appropriate access and that roles are not overloaded.
  Implement a role design strategy that aligns with your organization's security policies and compliance requirements.
  
  
  
  By following these steps, you should be able to address the PFO1064 error and manage role assignments effectively within your SAP system.