How To Fix PFM_EA_PS123 - Balance of credits released in fund & center & is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_EA_PS -

• Message number: 123

• Message text: Balance of credits released in fund & center & is negative

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_EA_PS123 - Balance of credits released in fund & center & is negative ?

  The SAP error message PFM_EA_PS123 indicates that there is a negative balance of credits released in a specific fund and center. This typically occurs in the context of Public Sector Management (PSM) or Fund Management (FM) within SAP, where budgetary control is enforced.
  Cause:
  
  Negative Balance: The error arises when the total credits released for a particular fund and center exceed the available budget, resulting in a negative balance.
  Incorrect Budgeting: There may be an issue with how the budget was set up or allocated, leading to overspending or incorrect postings.
  Posting Errors: Transactions may have been posted incorrectly, leading to an imbalance in the budget.
  Fund Management Settings: The settings for fund management may not be configured correctly, causing discrepancies in budget availability.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the fund and center in question. Ensure that the budget is sufficient to cover the credits released.
  Adjust Budget: If necessary, adjust the budget to ensure that it can accommodate the credits. This may involve increasing the budget or reallocating funds from other areas.
  Correct Transactions: Review the transactions that led to the negative balance. If there are errors, correct them by reversing or adjusting the postings.
  Consult with Finance Team: Work with your finance or accounting team to understand the implications of the negative balance and to ensure compliance with financial regulations.
  Run Reports: Utilize SAP reports to analyze the budget and transaction history for the fund and center to identify the root cause of the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMAVCR01 (Budget Availability Control) and FMBB (Budgeting) to monitor and manage budgets effectively.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address known issues.
  Training: Consider training for users involved in budget management to ensure they understand how to manage funds and avoid negative balances in the future.
  
  By following these steps, you should be able to resolve the PFM_EA_PS123 error and prevent it from occurring in the future.