How To Fix PFM_1331 - Document & period is closed

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_1 - Message class for POCLIS

• Message number: 331

• Message text: Document & period is closed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_1331 - Document & period is closed ?

  The SAP error message PFM_1331, which states "Document & period is closed," typically occurs when you attempt to post a financial document or make changes to a document in a period that has already been closed in the system. This is a common issue in financial accounting and controlling modules, where periods are often closed to prevent further postings.
  Cause:
  
  Closed Posting Period: The most common cause is that the posting period for the document you are trying to modify or post to has been closed. This is usually done at the end of a financial period (month, quarter, or year) to ensure that no further changes can be made to the financial statements for that period.
  Document Type Restrictions: Certain document types may have restrictions that prevent postings in closed periods.
  Configuration Settings: The configuration settings in the financial module may restrict postings to closed periods based on company policy or regulatory requirements.
  
  Solution:
  
  Check Posting Period: Verify the posting period you are trying to use. You can do this by navigating to the relevant transaction (e.g., FB01 for document posting) and checking the period settings.
  Open the Period: If you have the necessary authorization, you can open the closed period. This is typically done by a financial administrator or someone with the appropriate permissions. The transaction code for this is OB52 (Change View "Posting Periods": Overview).
  
  In OB52, you can adjust the posting periods for the relevant company code and fiscal year.
  
  
  Use a Different Period: If opening the period is not an option, consider posting the document in an open period instead.
  Consult with Finance Team: If you are unsure about the implications of opening a closed period, consult with your finance team or SAP administrator to ensure compliance with accounting policies.
  
  Related Information:
  
  Transaction Codes: 
  
  OB52: To change posting periods.
  FB01: To post financial documents.
  FBL1N/FBL3N/FBL5N: To view line items for vendors, G/L accounts, and customers, respectively.
  
  
  Authorization: Ensure you have the necessary authorizations to change posting periods or to post documents.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling closed periods and financial postings.
  
  Best Practices:
  
  Regularly review and manage posting periods to avoid issues with closed periods.
  Communicate with the finance team about any necessary adjustments to posting periods.
  Ensure that all necessary postings are completed before closing a financial period to minimize the need for reopening periods.
  
  By following these steps, you should be able to resolve the PFM_1331 error and continue with your financial postings in SAP.