How To Fix PFM_1265 - No expenditure to show for specified items

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_1 - Message class for POCLIS

• Message number: 265

• Message text: No expenditure to show for specified items

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_1265 - No expenditure to show for specified items ?

  The SAP error message PFM_1265 ("No expenditure to show for specified items") typically occurs in the context of Public Sector Management (PSM) or Fund Management (FM) modules when you are trying to display or analyze expenditure data for specific items, but the system cannot find any relevant expenditure records.
  Causes:
  
  No Expenditure Recorded: The most common reason for this error is that there are no expenditure postings for the specified items or funds in the system.
  Incorrect Selection Criteria: The selection criteria used to retrieve the data may be too restrictive or incorrect, leading to no results being found.
  Data Not Yet Posted: If the expenditure data has not yet been posted or has been posted to a different period or fund, it will not be available for display.
  Authorization Issues: Lack of proper authorization to view the expenditure data for the specified items can also lead to this error.
  Configuration Issues: There may be configuration issues in the Fund Management or Public Sector Management settings that prevent the system from retrieving the data.
  
  Solutions:
  
  Check Expenditure Records: Verify that there are indeed expenditure records for the specified items. You can do this by checking the relevant transactions or reports in SAP.
  Review Selection Criteria: Ensure that the selection criteria you are using (such as date range, fund, commitment item, etc.) are correct and not overly restrictive.
  Post Expenditures: If expenditures have not been posted, ensure that they are entered and posted correctly in the system.
  Authorization Check: Confirm that you have the necessary authorizations to view the expenditure data for the specified items. If not, contact your SAP security administrator.
  Consult Configuration: If you suspect a configuration issue, consult with your SAP functional consultant to review the settings related to Fund Management or Public Sector Management.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMX1 (Create Commitment), FMX2 (Change Commitment), and FMX3 (Display Commitment) to manage expenditure data.
  Reports: Use standard SAP reports related to Fund Management to analyze expenditures and commitments, such as S_ALR_87012086 (Budget/Actual/Commitment Report).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search the SAP Support Portal for relevant notes.
  Documentation: Review SAP documentation or user manuals related to Fund Management and Public Sector Management for additional guidance on managing expenditures.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant for further assistance.