How To Fix PFM_1258 - Document entered is not valid

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_1 - Message class for POCLIS

• Message number: 258

• Message text: Document entered is not valid

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_1258 - Document entered is not valid ?

  The SAP error message PFM_1258, which states "Document entered is not valid," typically occurs in the context of the SAP Public Sector Management (PSM) module, particularly when dealing with budgetary control or financial documents. This error indicates that the document you are trying to process does not meet the necessary validation criteria set by the system.
  Causes:
  
  Invalid Document Type: The document type you are trying to use may not be configured correctly or may not be allowed for the transaction you are attempting.
  Missing or Incorrect Data: Required fields may be missing or contain incorrect data, such as invalid account assignments, cost centers, or fund codes.
  Budget Availability: The document may exceed the available budget or violate budgetary control settings.
  Document Status: The document may be in a status that does not allow further processing (e.g., it may be locked or already posted).
  Configuration Issues: There may be issues with the configuration of the financial management settings in SAP, such as budget structure or document types.
  
  Solutions:
  
  Check Document Type: Ensure that the document type you are using is valid for the transaction. Verify the configuration in the SAP system.
  Validate Data Entry: Review the document for any missing or incorrect data. Ensure that all required fields are filled out correctly.
  Budget Check: Verify that the budget is available and that the document does not exceed the budget limits. You may need to adjust the budget or the document accordingly.
  Review Document Status: Check the status of the document to ensure it is not locked or in a state that prevents processing.
  Consult Configuration: If you suspect a configuration issue, consult with your SAP administrator or financial management team to review the settings related to budgetary control and document types.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting) or FMBL (Budget Line Items) to help troubleshoot budget-related issues.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message PFM_1258. SAP frequently updates its knowledge base with solutions to common problems.
  User Authorization: Ensure that you have the necessary authorizations to create or modify the document in question.
  Training and Documentation: Review SAP training materials or documentation related to financial management and budgetary control to better understand the requirements for document validity.
  
  If the issue persists after checking these areas, it may be beneficial to engage with SAP support or your internal IT team for further assistance.